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Executive Assistant

2 months ago

Pasig, Philippines Addiction Pet Foods Full time
About the Job

Duties & Responsibilities:
  • Manage Executive Calendars, schedule appointments, and coordinate meetings, ensuring efficiency of their time.
  • Arrange travel accommodations, including flights, hotels, and transportation, for executives attending conferences, meetings, or business trips.
  • Prepare and organize documents, presentations, and reports for executive meetings and presentations.
  • Maintain and update confidential files, records, and databases, ensuring accuracy and accessibility.
  • Assisting team members and managers with administrative tasks, coordinating projects, and providing support as needed to ensure smooth workflow and productivity.
  • Facilitating effective communication within the organization by handling phone calls, emails, and other correspondence, and ensuring timely and accurate dissemination of information.
  • Maintaining and organizing records, files, and databases, including confidential and sensitive information, to ensure easy retrieval and compliance with organization policies.
  • Take minutes and prepare summaries of meetings, and follow up on action items.
  • Providing excellent customer service to internal and external stakeholders, responding to inquiries, resolving issues, and maintaining a professional and helpful demeanor.
  • Perform other tasks that may be assigned either individually or as part of a committee or team.

Job Qualifications:
  • Education Bachelor’s degree in Business Administration, communications, or any related field.
  • Work Experience 2-3 years of working experience as an Executive Assistant.
  • Experience handling ex-pats is a plus.
  • Computer Skills: Proficiency in using software such as Microsoft Office (Word, Excel, PPT, Outlook).
  • Typing skills: Proficiency in typing accurately and quickly.
  • Internet Research: Strong skills in conducting online research to gather information, find resources, or gather data for reports and projects.
  • Familiarities with online collaboration platforms, such as project management software, video conferencing tools, and file-sharing systems, to facilitate remote teamwork and communication.