Document Support Specialist

3 weeks ago

Manila, National Capital Region, Philippines Trends Group Inc. Full time
Overview

Document Support Specialist role at Trends Group Inc.


Purpose

I. PURPOSE: Documentation specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.


Responsibilities
  • Prepare and consolidate all available SPG contracts in our SPG repository.
  • Prepare and monitor database of inventory and project warranty & MA renewal.
  • Prepare and consolidate documents for Service Renewal Kit and Warranty Kit processing.
  • Labeling, sorting and categorizing documents for ease of use
  • Working with SDM team to ensure consistency of documentation practice across our group.
  • Training employees on efficient documentation usage
  • Ensuring documentation integrity
  • Controlling access to documents
  • Removing documents that are obsolete
  • Familiar with document types such as drawings, specifications, standards
  • Coordinate with other teams as needed
  • Other duties as assigned
  • Willing to work in extended office hours

Qualifications
  • Minimum Education: College Degree (any 4-year course)
  • Minimum Experience/Training: At least 2 years administrative work experience
  • Competency:
    • Proficiency in MS Productivity such as Excel, Word, PowerPoint and Outlook
    • Ability to create and analyze reports using Microsoft Excel
    • Adaptability to fast-paced environment and Trends culture
    • Proficiency with scanning and administrative technology
    • Physical strength and stamina for heavy lifting
    • Outstanding organizational skills
    • Multitasking ability
    • Attention to detail
    • Excellent written and verbal communication
    • Good interpersonal skills



Working Conditions

Must be available during regular work hours and willing to render work beyond office hours, as needed. Will report to Trends Office at 6F Trafalgar Plaza, H.V. Dela Costa St., Salcedo Village, Makati City. Must be a team player; willing to assist and provide guidance to junior members of team.


Seniority level
  • Entry level

Employment type
  • Other

Job function
  • Other

Industries
  • IT Services and IT Consulting
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