Virtual Assistant

2 weeks ago

Paranaque City, Calabarzon, Philippines Activate Talent Full time

Executive Assistant (Remote – EST)

We're looking for a proactive and highly organized Executive Assistant to directly support our CEO. This is a dynamic role for someone who thrives in a fast-paced environment, anticipates needs, and ensures smooth day-to-day execution.

The ideal candidate is a natural problem-solver, a strong communicator, and a trusted partner who can manage complex scheduling, high-level correspondence, and sensitive information with discretion.

What You'll Do
  • Manage CEO's daily calendar, appointments, and travel logistics
  • Draft and review correspondence, presentations, and meeting materials
  • Coordinate agendas, prepare briefing docs, and track action items
  • Support special projects, research, and cross-functional initiatives
  • Handle expense reports, contracts, and admin workflows
  • Act as a point of contact for stakeholders, ensuring professionalism and confidentiality

Location: Remote (working on EST hours)

What We're Looking For
  • 3–5 years' experience as an Executive Assistant, Chief of Staff, or in a similar role
  • Exceptional organizational and time-management skills
  • Excellent written and verbal communication skills
  • Proficiency in Google Workspace + project management tools (Asana, Trello, Notion, etc.)
  • High level of discretion, integrity, and emotional intelligence
  • Independent, adaptable, and resourceful in shifting priorities
Why Join Us?

You'll work closely with a visionary leader, play a critical role in driving priorities forward, and be part of an environment that values efficiency, trust, and growth.


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