Virtual Assistant

14 hours ago

Lipa City, Calabarzon, Philippines DOXA Talent Full time
Overview

Join to apply for the Virtual Assistant (WFH) role at DOXA Talent. Our client is looking for a Virtual Assistant who will provide comprehensive administrative, organizational, and operational support remotely to one client with multiple stakeholders (Coaches), based in the United States. This role demands exceptional multitasking skills, a high level of organization, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and adept at managing a diverse range of tasks.

Responsibilities
  • Email Management: Manage and organize emails, including ESC2 database mining and sending nurturing emails.
  • Scheduling: Schedule and coordinate meetings, appointments, and occasional travel arrangements, ensuring efficient time management.
  • Document Management: Prepare and organize documents such as reports, memos, and other office files.
  • Research: Conduct resume sourcing and mining, add new customer records to ESC2, and suggest local networking or other groups.
  • Social Media: Create content, schedule posts, engage the audience, and track performance.
  • Customer Relationship Management: Provide client support by managing inquiries and feedback, resolve issues timely, and track opportunities in CRMs with necessary follow-through.
  • Administrative Support: Provide administrative assistance, including basic accounting tasks, conducting territory checks, and preparing/sending customer contracts and funding/affiliate referrals.
  • Special Projects/Project Management: Assist in preparing regularly scheduled reports, coordinating projects, and supporting delivery.
Qualifications
  • Bachelor's degree preferred, but not required; a high school diploma is required.
  • Experience as a virtual/remote assistant.
  • At least one year of experience in lead generation and/or appointment setting for international clients.
  • Ability to qualify and prioritize leads effectively.
  • Strong computer aptitude with experience in Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn; CRM experience; familiarity with AI and automation tools.
  • Strong organization, oral and written communication skills.
  • Analytical skills with attention to detail.
  • Aptitude in data management, analytics, and reporting preparation.
  • Ability to work autonomously and be self-directed.
  • Highly flexible and adaptable, with ability to report and collaborate with multiple coaches and adjust to varying communication styles and priorities.
Details
  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: General Business, Management, and Administrative
  • Industries: Outsourcing and Offshoring Consulting

Note: The listing below contains additional job postings and is not part of the current role description.


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