Virtual Assistant

3 weeks ago

Lipa City, Calabarzon, Philippines DOXA Talent Full time
Overview

Join to apply for the Virtual Assistant (WFH) role at DOXA Talent. Our client is looking for a Virtual Assistant who will provide comprehensive administrative, organizational, and operational support remotely to one client with multiple stakeholders (Coaches), based in the United States. This role demands exceptional multitasking skills, a high level of organization, and the ability to work efficiently in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and adept at managing a diverse range of tasks.

Responsibilities
  • Email Management: Manage and organize emails, including ESC2 database mining and sending nurturing emails.
  • Scheduling: Schedule and coordinate meetings, appointments, and occasional travel arrangements, ensuring efficient time management.
  • Document Management: Prepare and organize documents such as reports, memos, and other office files.
  • Research: Conduct resume sourcing and mining, add new customer records to ESC2, and suggest local networking or other groups.
  • Social Media: Create content, schedule posts, engage the audience, and track performance.
  • Customer Relationship Management: Provide client support by managing inquiries and feedback, resolve issues timely, and track opportunities in CRMs with necessary follow-through.
  • Administrative Support: Provide administrative assistance, including basic accounting tasks, conducting territory checks, and preparing/sending customer contracts and funding/affiliate referrals.
  • Special Projects/Project Management: Assist in preparing regularly scheduled reports, coordinating projects, and supporting delivery.
Qualifications
  • Bachelor's degree preferred, but not required; a high school diploma is required.
  • Experience as a virtual/remote assistant.
  • At least one year of experience in lead generation and/or appointment setting for international clients.
  • Ability to qualify and prioritize leads effectively.
  • Strong computer aptitude with experience in Microsoft 365, G-Suite, Canva, Zoom, Dropbox, Asana, Calendly, Doodle, Skype, Slack, Trello, Adobe Acrobat, LastPass, LinkedIn; CRM experience; familiarity with AI and automation tools.
  • Strong organization, oral and written communication skills.
  • Analytical skills with attention to detail.
  • Aptitude in data management, analytics, and reporting preparation.
  • Ability to work autonomously and be self-directed.
  • Highly flexible and adaptable, with ability to report and collaborate with multiple coaches and adjust to varying communication styles and priorities.
Details
  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: General Business, Management, and Administrative
  • Industries: Outsourcing and Offshoring Consulting

Note: The listing below contains additional job postings and is not part of the current role description.


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