Estimator/Project Coordinator

1 week ago

Manila, National Capital Region, Philippines Staff Domain Inc Full time

Job Summary:

The Contracts Administrator & Estimator plays a pivotal role in both pre-construction and project delivery, managing accurate estimations, efficient contract administration, and effective communication with stakeholders. This role offers an exciting opportunity to work autonomously while contributing directly to Ontrio Projects' success. For the right candidate, it provides a long-term position and pathway to grow into a leadership position, shaping the future of fitout delivery in an environment that values innovation, collaboration, and professional growth.

Estimating

  1. Lead detailed estimation take-offs and create a Bill of Quantities (BOQ) for materials and labour based on the provided interior architectural drawings. Comprehensively understanding the documentation set, construction details and associated materials.
  2. Seek quotes from our existing team of contractors whilst proactively seeking to grow our contractor team within an allocated timeframe and prepare a cost comparison for the packaged works i.e. electrical, plaster, painting, tiling, joinery, glazing, etc.
  3. Compile costs from various team and lead costing discussion with management in preparation to the tender submissions aligned to the deadline.
  4. Prepare a tender submission which will then be issued directly to the client.
  5. Maintain an up-to-date cost database aligned to latest market pricing, supporting future estimations.
  6. Identify value engineering/optimisation opportunities, balancing client budgets with quality outcomes to provide additional cost saving options.

Contracts Administration

  1. Assist in comparing quotes, negotiating, awarding contracts to teams. Awarding contracts to successful teams and attaining necessary up to date documents (contractor licenses, workers compensation insurances, etc).
  2. Work closely with Site Manager to monitor project budgets, ensuring timely progress claims, variations, and final accounts which will be issued by Accounts team.
  3. Oversee compliance requirements and ensure all approvals and documentation from Building Management are in place before project commencement.
  4. Act as the main point of contact for all contractual communications with suppliers and support Site Manager.

Stakeholder Coordination

  1. Ensure prompt and professional communication with all stakeholders, managing expectations effectively.
  2. Support the project team by tracking deliverables, schedules, and milestones.
  3. Proactively identify risks or challenges, implementing solutions to maintain project momentum.

Requirements/ Skills Needed:

  1. Proactive Problem-Solver: Able to anticipate challenges and take ownership to resolve them.
  2. Detail-Focused: Exceptional attention to detail in interior architecture/fitout estimating, contract review, and budget management.
  3. Excellent Communicator: Clear, professional, and timely communication skills with internal and external stakeholders.
  4. Ambitious and Driven in our industry: Committed to growing into a leadership role within this industry and demonstrate that by presenting commitment to deliver aligned or beyond expectations.
  5. Adaptable and Resilient: Thrives in a fast-paced environment and embraces challenges as opportunities.

Essential Skills & Experience:

  1. Previous experience in contracts administration and/or estimating within the construction or fitout industry.
  2. Strong understanding of construction processes, drawings, and specifications.
  3. Proficiency in estimating software and project management tools (e.g., Smartsheet, Planswift, and Procore).
  4. Excellent organisational and time management skills.
  5. Qualifications in construction management, quantity surveying, or a related field (preferred)

Additional Job Details:

  1. Set-up and Location: WFH/Remote
  2. Work Schedule: 9:00 AM to 6:00 PM (AEST) | 7:00 AM to 4:00 PM (PH Time)
  3. Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Join Us and Enjoy

  1. HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  2. Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  3. Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more

Why Join Staff Domain?

At Staff Domain, we are not just another staffing company-we are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and supportive work environment, where you'll have access to cutting-edge technology and tools to help you excel in your role. As a member of our team, you'll be part of a high growth organization that invests in its people and offers exceptional opportunities for career advancement. Staff Domain is the perfect place for driven, ambitious individuals who are eager to make an impact in a rapidly expanding industry.

Join us as we shape the future of global staffing solutions

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