Administrative Assistant

1 week ago


Baguio City, Cordillera, Philippines Gingersnaps Philippines Full time

On-site - Baguio Fresh Graduate/Student Diploma Full-time

Job DescriptionDescription

The Administrative Assistant is responsible for supporting the Visual Merchandising team by overseeing and facilitating various visual tasks across the stores. This role ensures the seamless coordination between departments, suppliers, and store teams to execute visual campaigns and installations effectively. The ideal candidate will possess strong organizational skills, a keen eye for visual aesthetics, and the ability to work in a fast-paced environment.

What You'll Do

  • Work with the visual merchandising head.
  • Coordinate store requests concerning the visuals department, facilitate shipment requirements such as documentation and preparation of items, and ensure that all store requests are ordered, delivered, and installed.
  • Coordinate with suppliers regarding deliveries and timetable.
  • Compile store photo reports for new campaigns, coordinate permits for store installations and setups, and assist with the SPD Department.
  • Perform other duties/functions as may be assigned by the Company from time to time.

Minimum Qualifications

What we are looking for:
  • Previous experience in a visual merchandising or coordination role is an advantage.
  • Strong organizational and time management skills with attention to detail.
  • Ability to multitask and work effectively under pressure.
  • Strong communication skills and the ability to collaborate with various departments and external suppliers.
  • Knowledge of visual display standards and store aesthetics is a plus.
  • Flexibility to adapt to changing business needs and priorities.
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