SME- Executive Assistant

1 week ago

Taguig, National Capital Region, Philippines Jones Lang LaSalle Incorporated Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Responsibilities
  1. Provide Senior-Level Executive administrative support
  2. Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)
  3. Draft and prepare Executive-Level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the Executive team
  4. Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensure smooth logistics for internal and external meetings
  5. Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement
  6. Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions
  7. Conduct research, gather data, and prepare executive-level reports, documentation, and presentations
  8. Organise and maintain documents and files ensuring easy access and retrieval of information
  9. Assist with various special projects and assignments to support the Executive's business objectives
  10. Collaborate closely with the wider EA network globally and cover colleagues in the event of absence/workload challenges
  11. Develop and maintain effective working relationships with internal stakeholders (colleagues) and external stakeholders (clients)
  12. Adhoc duties but not limited to (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners etc.)
  13. Safeguard confidential information and maintain strict confidentiality in handling sensitive matters
  14. Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism
Minimum Requirements
  1. Bachelor's degree or equivalent experience strongly preferred
  2. At least 2-3 years of executive assistant experience supporting high-level executives (In-Country / Regional / Global).
  3. Proven ability to handle confidential information discreetly in a diplomatic manner
  4. Unflappable, flexible, and can overcome a learning curve quickly
  5. Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)
  6. Excellent presentation skills with familiarity in PowerPoint, InDesign, and/or Smartsheet an advantage
  7. Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx, Zoom, etc.
  8. Ability to work across multiple time zones
  9. The individual must be highly organised, flexible and able to clearly prioritise their duties and work on their own initiative. Must possess strong communication skills (both verbal and written) and the ability to work under pressure.

Location:

On-site – Taguig, Philippines

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table

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