Virtual Assistant

2 weeks ago

Mabalacat, Central Luzon, Philippines BruntWork Full time
Overview

We're seeking a highly organized, proactive admin/operations professional to support two thriving divisions—painting and construction—as we scale into the mining sector. You'll manage communications, streamline systems, handle scheduling, invoicing, and compliance, and work closely with leadership to drive efficiency and growth. SimPro experience is a plus, but training is available. This is a full-time, hands-on role with real responsibility and room to grow as the company expands.

Job Highlights
  • Monthly Rate: Approximately PHP 54,000
  • Schedule: Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU time
  • Work Arrangement: Work from home

Note: Since this is a permanent work-from-home position and an independent contractor arrangement, candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are hourly and depend on performance in the application process.

Responsibilities
  • Manage and triage multiple email inboxes (admin emails for both painting and construction divisions, plus executive emails)
  • Handle all client communications and inquiries within 24-hour response timeframes, maintaining proactive communication throughout project lifecycles
  • Generate quotes and invoices using SimPro, ensuring accurate job costing and timely billing
  • Schedule jobs and coordinate resources to optimize crew efficiency and minimize travel time between sites
  • Manage accounts receivable processes, including persistent follow-up on outstanding invoices to reduce aging by 30%
  • Upload and match supplier invoices to correct jobs within SimPro for accurate job profitability tracking
  • Coordinate with project managers on project administration and resource allocation
  • Organize and maintain all job documentation, compliance records, and WHS requirements
  • Support transition from paper-based safety documentation to digital systems
  • Create and maintain Standard Operating Procedures (SOPs) for all business processes
  • Maximize utilization of SimPro features and ensure best practices across the platform
  • Support business development activities including potential social media management and website redevelopment
  • Assist with mining project coordination and documentation as the company expands into this high-value market
Requirements
  • Strong experience with construction or trades industry operations
  • Proficiency with job management software, preferably SimPro (training and mentorship provided)
  • Excellent written and verbal communication skills for client-facing interactions
  • Experience with invoicing, accounts receivable, and basic financial administration
  • Strong organizational skills and attention to detail for compliance documentation
  • Understanding of Australian construction industry practices and compliance requirements
  • Comfortable with technology adoption and process documentation
  • Experience with email management and multi-channel communication coordination
  • HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
Reminders
  • Apply directly to the BruntWork Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.

#J-18808-Ljbffr

  • Remote Virtual Assistant

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time ₱29,000 - ₱41,000

    Job Title: Remote Virtual AssistantThe ideal candidate will be organized, efficient, and possess a strong work ethic with prior administrative experience.Key Responsibilities:Perform a variety of administrative tasksAccurately capture and input information into the company databaseKeep all filing systems up to dateProvide support in a team...

  • Virtual Assistant Team Leader

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeClientService Full time $14,400 - $16,800

    Job OpportunityThis role involves leading a team of virtual assistants to meet client expectations. The ideal candidate has a medical or healthcare-related degree, 3+ years of experience in management, and proficiency in English.Key Responsibilities:Lead a team of virtual assistantsMeet client expectationsRequired Skills and Qualifications:Medical or...

  • Virtual Assistant Job Opening

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeVirtual Full time ₱30,000 - ₱50,000

    Job Title: Virtual Support ProfessionalWe are seeking a highly organized and detail-oriented Virtual Support Professional to manage email correspondence, prioritize messages, and respond on behalf of the team when necessary. This role requires strong communication skills, both written and verbal.The ideal candidate will have experience in a virtual assistant...

  • Virtual Team Manager

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeLeader Full time ₱307,200 - ₱384,000

    Virtual Team Manager OpportunityThis leadership role is ideal for individuals with a passion for mentoring and developing teams.As a Virtual Team Manager, you will lead a team of virtual assistants to deliver exceptional support and drive client satisfaction. Your expertise in coaching and mentoring will be invaluable in helping your team members excel in...

  • Remote Marketing Virtual Assistant Job Opportunity

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeMarketing Full time $43,200 - $72,000

    Overview:We are looking for a highly organized and detail-oriented Marketing Virtual Assistant to support our marketing initiatives and general operations.Job DescriptionAs a Marketing Virtual Assistant, you will be responsible for coordinating marketing campaigns, analyzing data, managing email campaigns, and supporting content planning across channels. You...

  • Digital Marketing Specialist

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeDigitalMarketing Full time $45,000 - $75,000

    Remote Medical Virtual Assistant OpportunityWe are seeking a highly skilled and detail-oriented Medical Virtual Assistant to join our team. As a remote worker, you will have the flexibility to work from the comfort of your home while contributing to the growth of our clients' online presence.This is a full-time position that requires managing a mix of...

  • Virtual Assistant

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeHealthcare Full time ₱450,000 - ₱600,000

    Healthcare Coordinator RoleWe are seeking a highly organized and skilled healthcare coordinator to join our team. As a healthcare coordinator, you will play a vital role in ensuring the smooth operation of our healthcare services.Your primary responsibility will be to coordinate patient appointments, manage scheduling, and maintain accurate records. You will...

  • Virtual Partnership Specialist

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeVirtual Full time ₱30,000 - ₱85,000

    We're looking for a skilled Remote Assistant to join our team.Job DescriptionCyberbacker bridges the gap between time and money, creating opportunities for professionals to achieve success. Our goal is to unite entrepreneurs and virtual assistants to deliver exceptional results.We strive to eliminate underpaid, overworked virtual assistants and clients who...

  • Virtual Support Professional

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeSupport Full time $3,840 - $4,800

    Executive Virtual Assistant JobWe are looking for a highly skilled Executive Virtual Assistant to join our team. As an Executive Virtual Assistant, you will provide high-level support to executives and leadership teams, manage calendars and communications, and handle various operational tasks.Manage calendars (Google Calendar, Calendly) and schedule...

  • Virtual Medical Operations Director

    2 weeks ago

    Mabalacat, Central Luzon, Philippines beBeeHealthcareManagement Full time $12,000 - $16,800

    Job SummaryWe are seeking an experienced Virtual Medical Manager to oversee our team of virtual assistants. As a key member of our organization, you will be responsible for managing client-VA relationships and ensuring their performance meets expectations.This role involves working closely with clients to create task lists that drive productivity and...