Central Records Management Supervisor

1 week ago


Manila, National Capital Region, Philippines Public Safety Mutual Benefit Fund, Inc. (PSMBFI) Full time

Duties and Responsibilities

  1. Ensures that all documents forwarded to Central Records are scanned (backlog and day forward), uploaded to server and made ready for access by concerned departments.
  2. Oversees and ensures efficiency of the centralized communication system including timely delivery/mailing of all documents and parcels to concerned department/offices (both internal and external).
  3. Monitors timely payment of various company utility billings to avoid disruption of services.
  4. Verifies requests for replenishment of revolving fund submitted by Regional Offices prior to processing.
  5. Oversees daily work and activity of staff.
  6. Evaluates existing administrative or operational policies, practices and techniques on assigned section and recommends improvements.
  7. Maintains manpower in the assigned section. Sets performance goals, monitors team productivity, and provides performance evaluations and constructive feedback to subordinates.
  8. Checks and prepares inter-office memoranda, communications and reports related to assigned section, and departmental Monthly Accomplishment and Committee reports.
  9. Performs tasks as provided for in the updated and approved PSMBFI Operations Manual.
  10. Performs other related functions as directed by superior.

Qualifications

  1. Bachelor's degree in any business related course.
  2. Preferably with MBA or related post-graduate degree.
  3. At least 3 years of related experience involving practice of basic financial concepts.
  4. Proficient in MS Office applications.
  5. Strong analytical, composition, prioritizing, and people-management skills.
  6. Ability to make sound decisions and maintain confidentiality.
  7. Excellent written and oral communication skills.
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