Branch Coordinator

The role

We are seeking a highly organized and detail-oriented Branch Coordinator to join our team at DJ SHOP in Quezon City, Metro Manila. As our Branch Coordinator, you will be responsible for overseeing the day-to-day operations of our local branch, ensuring efficient and effective administrative support for our business.

Key responsibilities

Communication and Liaison

• Internal Communication: Serve as the point of contact between the branch and head office or central management, ensuring effective communication of company updates, policies, and goals.

• Customer Liaison: Communicate with customers or clients regarding their needs, complaints, or feedback, ensuring high levels of satisfaction and addressing any concerns.

• Vendor and Supplier Coordination: Maintain relationships with local vendors and suppliers, manage procurement, and ensure timely delivery of supplies and equipment.

Branch Reporting and Documentation

• Report to Management: Provide regular reports on branch performance, including sales, inventory levels, and operational efficiency, to senior management or head office.

• Maintain Branch Documentation: Oversee the organization and filing of important documents such as contracts, invoices, purchase orders, and employee records.

  • Manage the branch's administrative functions, including filing, record-keeping, and data entry

  • Staff Supervision: Coordinate staff schedules, provide guidance, and ensure that employees are adhering to company guidelines and performance standards.

Inventory and Stock Management

• Manage Inventory: Oversee the inventory at the branch, ensuring that stock is properly ordered, stored, and accounted for. Track stock levels and reorder as necessary.

• Coordinate with Logistics: Ensure that deliveries and stock movement are managed efficiently, with the branch always having sufficient product to meet customer demand.

• Travel to Local Locations: As the role requires the use of personal transport, the Branch Coordinator will frequently travel between branch locations, meet with clients, suppliers, or field staff, or conduct site visits.

• Manage Regional Outreach: Coordinate community outreach efforts or local networking events that may require travel.

• Perform Audits and Inspections: Travel to conduct audits or inspections of branch operations, staff, or facilities to ensure everything meets company standards.

Administrative Support

• Document and File Management: Ensure that all documentation is properly filed, archived, and available for auditing purposes.

• Assist with the implementation of office policies and procedures, ensuring compliance with company standards

• Liaise with other departments to facilitate the flow of information and coordinate cross-functional projects

• Provide general administrative support, such as ordering supplies, managing inventory, and maintaining office equipment

• Contribute to the overall efficiency and productivity of the branch by identifying and implementing process improvements

What we're looking for

• At least 1-2 years of experience in an administrative or office coordination role, preferably in the Office Management industry

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines

• Excellent communication and interpersonal skills, with a customer-focused approach

• Proficient in the use of office software, including Microsoft Office suite and any relevant business software

• Adaptable and flexible, with a willingness to take on a variety of tasks as needed

• Attention to detail and a commitment to maintaining accurate records and documentation

• Strong communication and interpersonal skills for managing staff and client relationships.

• Ability to multitask, prioritize, and problem-solve effectively.

• Organizational skills to keep the branch running smoothly.

• A solid understanding of financial management, including budgeting and cost control.

• Flexibility and adaptability to handle various tasks, from administrative duties to fieldwork.

About us

DJ Shop' is a company involved in retail and distribution within the tobacco and vape industry typically focuses on selling products related to vaping and tobacco, such as e-cigarettes, disposable vapes, cigarettes, and accessories. We pride ourselves on our innovative approach. As we continue to grow, we are looking for exceptional individuals like you to join our team and contribute to our ongoing success.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.