Project Coordinator

5 days ago


Pasig, National Capital Region, Philippines ExpoCentric Marketing Inc. Full time

Hybrid - Pasig 3-5 Yrs Exp Bachelor Full-time

Job DescriptionDescription

As a Project Coordinator, you are responsible for ensuring the schedule, budget, and details of a given task are well organized. You will communicate with various departments to keep everyone informed about any changes to the project plan. In addition, you will organize reporting, plan meetings, and provide updates to project managers.

Monitoring the daily progress of projects and creating project status reports for account managers and stakeholders is essential.

Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits is a key responsibility.

Managing project management documents such as design approvals, filling out all standard paperwork, booking rigging, catering management, and closing projects is required.

Deadline Management - keeping track of the deadlines for completing every task in a confirmed project.

Key Responsibilities
  • Pitching
  • Sign-off
  • Production Drawings
  • Artwork – Local & China
  • Pack list
  • Hand over
  • Ordering site services and sending purchase orders
  • Determining project changes.

Create and maintain a project management calendar for fulfilling each goal and objective.

Additional Responsibilities
  • Managing Venue Database
  • Hubspot Database Management
  • Other internal databases relevant for project updates
  • Project Status Reporting
  • Analyze risks and opportunities.
  • Help prepare budgets.
  • Ensure that clients' needs are met as projects evolve.
  • Other duties as assigned.
Requirements
  • Bachelor's degree in business or related field of study.
  • 3+ years of experience in a related field to events and exhibits.
  • Exceptional verbal, written, and presentation skills.
  • Knowledge of file management, transcription, and other administrative procedures.
  • Ability to work on tight deadlines.
  • Ability to work effectively both independently and as part of a team.
  • Solid organizational skills, including multitasking and time management.
  • HubSpot or similar CRM experience is preferred.
  • Competency in Microsoft applications.
Working Location

If the position requires you to work overseas, please be vigilant and beware of fraud.

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  • Requires you to provide a guarantee or collects property.
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