Junior Accounts Payable Specialist

4 days ago


Quezon City, National Capital Region, Philippines Sourcefit DR Full time

Position Summary:

We are seeking a detail-oriented and highly organized Junior Accounts Payable (AP) Specialist to join our team. The ideal candidate will play a key role in managing our accounts payable processes, ensuring timely and accurate processing of invoices, payments, and reconciliations. This is a remote role that requires a proactive individual with strong problem-solving skills and a commitment to maintaining compliance with company policies.

Job Details:

  • Work Set-up:Remote/Work from home
  • Work Schedule:Monday to Friday | 3 PM to 12 AM (Manila Time)
  • Holiday Observance:Follows U.S. holiday schedule.

** Once you become fully proficient in the role, your schedule may shift to normal daytime Manila hours.

Responsibilities:

  • Manage the full AP process, including invoice entry and some payment processing.
  • Ensure timely payments of utility accounts by downloading invoices as issued and coordinating online payments to avoid late fees.
  • Accurately code invoices to appropriate vendors
  • Ensure AP policies and procedures comply with company guidelines.
  • Process check requests and electronic payments efficiently.
  • Review and enter expense reports for employees and staff.
  • Reconcile vendor statements, research, and resolve discrepancies.
  • Perform weekly or biweekly bank reconciliations to identify missing or unrecorded transactions.
  • Prepare and maintain supporting schedules for general ledger (GL) accounts.
  • Analyze variances in monthly invoices to identify potential gaps or issues.
  • Participate in special projects as required.

Qualifications:

  • At least 2 years of experience in Accounts Payable or similar accounting role.
  • Proven ability to manage multiple tasks while maintaining high attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Experience with accounting software such as Yardi, MRI, Timberline, or QuickBooks is highly desirable but not mandatory.
  • Strong communication and organizational skills.
  • Ability to work independently and collaboratively in a remote setting.
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