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Executive Assistant

4 weeks ago

Quezon City, National Capital Region, Philippines The Firm Exp. Full time

About Us:
We are a dynamic and growing organization in the personal injury space. We are currently seeking a highly organized, resourceful, and detail-oriented Executive Assistant based in Colombia to provide dedicated remote support to our executive team.

Position Overview:
In this role, you will manage day-to-day administrative tasks and ensure smooth operations across time zones. You'll be expected to anticipate needs, solve problems before they arise, and support strategic initiatives—all while maintaining a high level of discretion and professionalism.

Key Responsibilities:

  • Manage complex calendars and coordinate meetings across multiple time zones

  • Handle communication on behalf of the executive team, including emails and internal/external correspondence

  • Arrange international and domestic travel, including detailed itineraries and logistics

  • Prepare reports, presentations, meeting notes, and other business documents

  • Assist with administrative tasks such as expense tracking, file management, and project support

  • Liaise with internal departments and external partners to ensure clear, timely communication

  • Maintain strict confidentiality and exercise sound judgment in handling sensitive information

  • Proactively identify ways to improve workflows and optimize executive time

Qualifications:

  • 3+ years of experience as an Executive Assistant or in a similar high-level administrative role

  • Fluent in English and Spanish, both written and verbal

  • Based in Colombia, with a reliable internet connection and appropriate home office setup

  • Strong proficiency in Google Workspace and/or Microsoft Office

  • Exceptional organizational, multitasking, and communication skills

  • Ability to work independently, prioritize tasks, and meet tight deadlines

  • High emotional intelligence, discretion, and a proactive mindset

  • Bachelor's degree preferred

Bonus Points For:

  • Experience supporting C-suite executives remotely

  • Familiarity with tools like Slack, Notion, Asana, or Zoom

  • Understanding of startup or fast-paced international environments

What We Offer:

  • Competitive salary (based on experience and local market rates)

  • 100% remote work with flexible scheduling

  • A collaborative and international team culture

  • Opportunities for professional development and advancement

  • Paid time off, wellness benefits, and performance-based bonuses


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