Bid Coordinator

2 weeks ago


Cebu City, Central Visayas, Philippines Evo Tech Software Solutions Inc Full time

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Master Subcontract Agreements

  • Issue and reissue (as needed) master subcontract agreements (MSA's) by mail.
  • Follow up with subcontractors on unreturned MSA's.
  • Meet with the CFO to discuss any issues or disagreements as it pertains to MSA's.
  • Scan and file hard copies of MSA's and enter information in to Company's accounting software.
  • Perform any of the above duties for one of our current joint ventures.

Bid Coordination

  • Post the job so other subcontractors can view the plans on-line and in the office.
  • Upload and download applicable drawings.
  • Set up the project in the computer software Smartbidnet.
  • Order plans and specs for the job.
  • Send out solicitations/invitations to bid on projects.
  • Follow up through phone calls to see if certain subcontractors will bid on specific projects.
  • Organize bids through electronic folders to ensure that the information is easy to find.
  • Ensure that the Bid bond and Bid form are signed by an Okland executive.
  • Pick up and drop off plans at the architect offices.

Subcontractor Relations

  • Update the subcontractors' information in the computer software Smartbidnet.
  • Enter the subcontractor evaluations in the company software Smartbidnet.
  • Screen prospective subcontractors by ensuring they meet minimum Okland requirements, such as financial stability.
  • Set vendors up using the W-9 form, including any necessary follow-up.
  • Regular, timely, and predictable attendance is required for this position.
  • Performs other duties and responsibilities as assigned.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

  • Order lunches for bid team on bid day.
  • Organize the training room on bid day by organizing tables, chairs, and other equipment.
  • Apply for and renew all state contractor licenses in the company.
  • Renew or file all annual reports, including state reports.

EDUCATION/EXPERIENCE REQUIREMENTS:

  • Must have at least a high school diploma.
  • Previous experience in the construction bidding and estimating area is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

  • Proficient in MC^2 estimating software, Excel, Microsoft word, and Outlook.
  • Knowledge of basic construction work methods, techniques, and scopes.
  • Ability to type at least 50 words per minute.
  • Ability to communicate verbally and written in an effective and proficient manner.
  • Ability to prioritize multiple tasks and be extremely organized.
  • Ability to adapt to changes quickly and to excel at routine tasks.
  • Is creative, innovative, resourceful, and motivated to exceed personal and company goals.
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