Senior Secretariat Specialist

6 days ago

Manila, National Capital Region, Philippines Asian Development Bank (ADB) Full time

Join Our Mission to Foster Prosperity in Asia. Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change?

We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Assistant Controller is assigned to the Trust Fund and Administrative Expense Division (CTFA) within the Controller's Department (CTL). You will be based at our Headquarters in Manila, Philippines. You will report to the Controller and will supervise assigned International and Local Staff.

Your Role

As an Assistant Controller, you will lead the implementation and supervision of the division's vision, goals, strategies, and work plan to support overall ADB goals. You will oversee the quality of work and ensure the achievement of objectives of the division concerning financial reporting, internal controls over financial transactions, safeguarding trust funds, authorizing administrative expenses, improving business processes, overseeing relevant financial systems, and developing procedures.

You will support external and internal relations, coordination, and consultation initiatives for the department. You will provide general guidance and supervision on daily operational issues and compliance with ADB policies.

Responsibilities
  1. Leadership and Strategic Management
    • Provide leadership in implementation and supervision of work plans and monitor the quality of output and the achievement of long-term goals and annual goals for the division.
    • Provide leadership in operational matters, taking the lead in contributing innovative approaches to developing accounting policies, procedures and resolving operational issues.
  2. Financial Reporting, Analysis and Oversight
    • Provide supervision and guidance in maintaining sound accounting policies, systems, and records.
    • Ensure accurate accounting of financial transactions.
    • Prepare financial reports for trust fund operations and ADB's Sustainability Report.
    • Lead improvements in financial reporting, sustainability reporting, and related accounting responsibilities.
    • Ensure a sound internal control framework over financial reporting, non-financial reporting and transactions.
    • Safeguard trust funds under the administration of ADB by preparing financial information of special funds, ensuring appropriate controls are observed, and preparing audited financial statements of trust funds requiring external audits.
  3. Administrative and Other Expenses Processing and Accounting
    • Provide management and guidance in ensuring payments and accounting of administrative and other expenses follow ADB's policies and the generally accepted accounting principles.
    • Provide management and guidance in ensuring administrative expenses incurred by field offices are accounted for and comply with ADB's internal guidelines and procedures.
    • Oversee internal control assessment in Field Offices by overseeing the accounting system and procedures for internal administrative expenses and other financial matters.
  4. Operations Management
    • Oversee daily operations and management of the division and provide guidance on operational issues and ADB policies.
    • Inform and provide recommendations to the Controller of developments, opportunities, and challenges.
    • Facilitate coordination and cooperation with other ADB departments and internal stakeholders.
    • Undertake the performance management of the division, including motivation of division staff.
    • Manage budget and resource allocation for the division, ensuring efficient allocation and use of resources.
    • Provide general guidance in ensuring that related processes are efficient through streamlining and automating.
  5. Digital Transformation
    • Support ADB's Digital Agenda by participating in developing and delivering digital opportunities and strategies towards ADB's digital transformation.
    • Enhance CTL's IT infrastructure and implement new IT systems and tools to better support CTL's business operations.
  6. Internal and External Relations
    • Provide support for relationship management and coordination with the Board, Senior Management, other departments, and external clients.
  7. Staff Supervision
    • Create and lead multidisciplinary teams and ensure the quality of their work.
    • Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
    • Provide mentoring to teams and individuals and ensure their ongoing learning and development.
    • Support and pursue appropriate gender balance.
    • Promote Culture Transformation Initiative core values within the division.
Qualifications
  • Master's degree in accounting, finance, business administration or economics, with an internationally recognized professional certification, such as CPA, CA, or equivalent; or University degree and at least 10 years specialized experience relevant to the position can be considered.
  • At least 15 years of broad-based professional experience in accounting, finance, and internal control.
  • International experience working in several countries with experience in international or multinational financial institutions.
  • Knowledge of US general accounting standards and international financial reporting standards.
  • Sound management skills and leadership qualities in handling staff towards understanding their responsibilities and achieving the Division's objectives.
  • Reputable expert in leading projects and sharing relevant knowledge.
Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

  • Paid leave (including parental)
  • Medical and health benefits
  • Life and other insurance plans
  • Staff development
  • Retirement plan
  • Housing and education allowance (if applicable)
  • Expatriate benefits (for international staff)
Additional Information

This is a fixed-term appointment for a managerial position, initially for a period of three (3) years. After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years, allow it to expire, or reengage staff to their most recent technical international grade.

There is no limit on the number of renewals up to the Normal Retirement Date. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty.

ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030. ADB only hires nationals of its 69 members.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their background. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.


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