HR and ADMIN Manager/Lead

3 weeks ago

Manila, National Capital Region, Philippines Always With Us Foundation Inc. Full time

The primary role of a Human Resources and Admin Lead is to oversee and manage the HR and administrative functions within an organization. This includes tasks such as recruitment, employee onboarding, performance management, policy development, payroll administration, and ensuring compliance with labor laws. Additionally, the role involves handling administrative tasks such as regulatory compliance and permits. The goal is to support the organization's employees and maintain a productive and positive work environment.

SPECIFIC JOB RESPONSIBILITIES

HR

  • Design and monitor the following human resources functions:
    · Talent Acquisition. The focus is on building and maintaining employee relations and culture.
    · Learning Management, Training, and Development
    · Performance Management and Goal Management
    · Compensation and Benefits/Payroll Management
    · HR Compliances
  • Prepare initial payroll computation report;
  • Prepare and distribute payslip to employees;
  • In charge of government contribution and loan remittance (SSS, PHIC, PAGIBIG);
  • Track the available leaves of the staff;
  • Bridging management and employee relations by addressing demands, grievances, or other issues;
  • Support current and future business needs through human capital development, engagement, motivation, and preservation;
  • Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization;
  • Maintain and secure accessible HR tracking information, HRIS, and personnel records;
  • Formulate, recommend, and implement HR policies:
    · Develop an HR policy in accordance with the law, taking into account best practices and business requirements. Update the policy as and when required.
    · Create and streamline HR processes to improve the HR department's efficiency.
    To improve HR performance, organize and assist in the effective implementation of HR policies and optimize employee productivity;
  • Complete special human resources projects by setting timetables and schedules, conducting research, developing and organizing information, analyzing time and cost issues, and preparing reports;
  • Comply with legal requirements by studying existing and new legislation, anticipating legislation, enforcing adherence to requirements, and advising management on needed actions;
  • Coordinate the administration of employee safety, occupational health, security, and workers' compensation programs to ensure compliance with all local safety regulations;
  • Employee Life Cycle Management:
    · Responsible for managing the entire employee life cycle;
    · Responsible for coordinating and handling confirmations, promotions, transfers, and exits.

ADMIN

  • In-charge of processing pertinent company documents like business permits and government compliance, among others;
  • Responsible for organizing corporate documents;
  • Coordinate with legal counsel and/or the compliance manager, and, if needed, with other department managers;
  • Dealing with correspondence, complaints, and queries;
  • Responsible for implementing and maintaining procedures and office administrative systems;
  • Responsible for handling the requisition and maintenance of construction, office, medical, and pantry supplies;
  • Handles office repair, equipment, and enhancements;
  • Create and implement house rules;
  • Coordination with property management;
  • During meetings, particularly board meetings, in charge of logistics;
  • Assist in executive reports, board meetings, and other investor relations-related tasks;
  • Travel coordination for business-related processes;
  • Create, review, and implement policies governing the use of company service vehicles or any assets;
  • Monthly or regular inventory of company assets;
  • Renewals or property insurances are processed;
  • Perform additional responsibilities as assigned periodically.

MINIMUM QUALIFICATIONS

  • Education: Ideally, a B.S. in Psychology or related course graduate;
  • Experience: The position is open to candidates with at least three years of experience to qualify as an HR & Admin Lead. Alternatively, those with more than five years of meaningful experience, including at least three years with a single employer, may be considered for the HR & Admin Manager role;
  • Other skills: Must be computer literate;
  • Must have excellent interpersonal skills;
  • Excellent oral and written communication skills;
  • Trustworthy and capable of maintaining confidentiality.

Benefits

  • Mandatory Benefits (SSS, PAGIBIG, PHILHEALTH, 13th Month);
  • HMO;
  • Leave Credit;

On-Site Work at McKinley, Taguig, Monday to Friday, 9:00 AM to 6:00 PM.

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