Executive Assistant
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
Company: Confidential U.S.-based Insurance Agency
Location: Remote - Philippines
Schedule: Full-time | US Pacific business hours | Night shift, PH time
About the Role
We are looking for an Executive Assistant to provide direct administrative support to the leadership of a busy U.S.-based insurance agency.
This role keeps daily operations organized by managing email, scheduling, meeting notes, client records, and application follow-ups. You will help leadership move between client appointments without administrative work piling up or important details being missed.
Key Responsibilities
Manage and organize the executive inbox, prioritize messages, and handle routine responses.
Own calendar management, appointment scheduling, and daily schedule coordination.
Attend client and internal meetings, capture notes, and file transcripts and summaries correctly.
Enter and maintain accurate client notes and records in the CRM.
Support application processing and track follow-ups through completion.
Handle routine client correspondence professionally and promptly.
Support workflow cleanup, recurring reports, and administrative process improvements.
Required Qualifications
Experience as an Executive Assistant or in a similar administrative support role, preferably supporting a U.S.-based executive.
Excellent written and spoken English with a professional and warm communication style.
Strong calendar, inbox, meeting, and follow-up management skills.
Comfort working in a CRM and learning new systems quickly.
High attention to detail when handling client records and sensitive information.
Ability to manage multiple priorities without losing track of deadlines or follow-ups.
Ability to work US Pacific business hours consistently.
Reliable internet connection and a professional remote work environment.
What We Are Looking For
Fast and accurate. Works with urgency while maintaining accuracy and attention to detail.
Proactive. Identifies issues early, asks clear questions, and keeps leadership informed.
Organized. Creates order, tracks open items, and follows through until work is complete.
Discreet and trustworthy. Handles client health and personal information responsibly.
Coachable. Accepts feedback and continuously improves how the work is completed.
-
Senior Executive Assistant
3 days ago
Makati, Metro Manila, Philippines hammerjack Full-timeKeep executive operations organised and running smoothly. We’re looking for a proactive and detail-oriented Senior Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is organised, resourceful, and capable of managing competing priorities while maintaining professionalism and confidentiality. Work...
-
Executive Assistant
3 weeks ago
makati, metro manila, Philippines IMV INTERNATIONAL MICRO VILLAGE INC. Full-timeAbout the role We are seeking an Executive Assistant to join IMV International Micro Village Inc. in Makati City, Metro Manila on a full-time basis. This is a strategic support role that plays a vital part in enabling senior leadership to operate at their highest level of effectiveness. As Executive Assistant, you will be the organisational backbone for...
-
Executive Assistant
4 weeks ago
makati, metro manila, Philippines Talent Right Full-timeTalent Right is proud to partner with Astro Hospitality to recruit an experienced, proactive Executive Assistant to support their Managing Director. This is a role for someone who is a natural self-starter, highly motivated and has lots of initiative. You will be a proactive person who takes the lead, pre-empting what tasks need to be completed way ahead of...
-
Executive Assistant
2 days ago
Makati, Metro Manila, Philippines PSG Global Solutions, LLC Full-time ₱540,000 - ₱780,000 ContractWe’re looking for a highly experienced Executive Assistant to provide high-level administrative and operational support to senior leaders, ensuring the effective execution of business priorities through executive calendar management, end-to-end domestic and international travel coordination, executive communications, and confidential administrative...
-
Executive Assistant
2 days ago
Makati, Metro Manila, Philippines La Theoz Real Estate Solution Services Inc. Full-time ₱334,800 - ₱558,000 ContractWe are looking for a dedicated Executive Assistant to provide comprehensive support to our executive. This role requires someone who is highly organized, adaptable, and ready to assist the boss in daily activities, appointments, and meetings, often accompanying them wherever they go. Additionally, you will learn and assist with video editing and photography...
-
Executive Assistant
2 days ago
Makati, Metro Manila, Philippines Biocare Lifesciences Inc Full-time ₱334,800 - ₱558,000 ContractOn-site - Makati 3-5 Yrs Exp Bachelor Full-time PLANNING FOR THE NEXT BIG SHIFT IN YOUR CAREER? JOIN US HERE AT BIOCARE LIFESCIENCES INC. WHO WE ARE: At Biocare, we are driven by a mission to deliver affordable, high-quality, and technologically advanced pharmaceutical products across the Philippines. Since 2011, we've built a nationwide network committed to...
-
Executive Assistant
2 days ago
Makati, Metro Manila, Philippines Pavago Remote Full-time ₱3 - ₱4 ContractExecutive AssistantPosition Type: Full-Time, RemoteWorking Hours: U.S Business HoursAbout the RoleWe’re looking for a highly organized and proactive Executive Assistant to support leadership and day-to-day operations in a construction and restoration business. This role goes beyond calendar management and general administration. You’ll help coordinate...
-
EXECUTIVE ASSISTANT
3 days ago
makati, metro manila, Philippines Bank of the Philippine Islands (BPI) Full-timeThe Executive Assistant is primarily responsible for providing administrative support to the Segment Head and as a shared resource to the whole Segment. The Executive Assistant is expected to provide coordination between various internal and external stakeholders and senior management. Key responsibilities: Schedule and coordinate appointments, meetings and...
-
Executive Assistant
3 days ago
makati, metro manila, Philippines ClearDesk Full-timeAre you the kind of person who can keep a busy medical practice running smoothly while making every patient feel genuinely cared for? Do you thrive on being the calm, organized center of a fast-moving day, juggling patient calls, a provider's calendar, and behind-the-scenes operations without missing a beat? If you have sharp judgment, a warm phone presence,...
-
Executive Assistant
3 days ago
makati, metro manila, Philippines Founders Arm Full-timeWe’reFounders Arm, a recruitment partner connecting top MENA talent with leading US startups. We are seeking anAdministrative Assistantto support a US founder with executive-level coordination, scheduling, and operational support. This role is ideal for professionals seekingremote international experienceand growth into strategic administrative or...
