Acquisition Assistant III

3 weeks ago

Quezon City, National Capital Region, Philippines Ateneo de Manila University Full time
Overview

The Acquisition Assistant III provides administrative and operational support to the Acquisition Section of the Rizal Library. The position assists in the management and development process of the Section's collection of donations.

Responsibilities
  • Collection Monitoring and Development
    • Supports the management of donated materials to the Rizal Library by regularly tracking and accounting for all gifts and donations received by the Acquisition Section
    • Directly receives all donated materials from donors or delivery personnel, ensuring proper handover and confirming the donation details before encoding
    • Encodes and records all donated materials in the designated donations database to ensure proper tracking and documentation, ensuring easy access and retrieval of information
    • Prepares and sends formal acknowledgment letters or thank-you notes to donors, ensuring timely communication to donors to express appreciation and confirm receipt
    • Verifies incoming donations against the Online Public Access Catalog (OPAC) to identify duplicates or materials already in the collection
    • Picks up the donated materials if necessary
  • Sends the encoded donation records to the Head for further evaluation and selection for the library's collection
    • Receives the evaluated items from the Head and processes them for physical inclusion in the library collection, including tasks such as stamping ownership marks, attaching security strips, and any other necessary preparations
  • Compiles and prepares Donation Summary reports for review by the Head showing an overview of all donations received during a specific period, including total number of items, estimated value, and donor details
  • Section Management Support
    • Ensures the storage room remains clean and organized, supporting the efficient management of donated materials and other resources
    • Provides assistance to library visitors, recipients and donors by addressing inquiries related to the donation process
  • Performs essential administrative tasks such as running errands, including handling checks or making cash deposits, to support the day-to-day operational needs of the section
  • Performs other work-related tasks as may be required by the immediate supervisor and authorized representative
Minimum QualificationsEducation and Experience Requirements
  • Graduate of any Bachelor's Degree
  • With at least 1 year of relevant work experience
Knowledge, Skills And Abilities
  • Knowledge of Library Operations and Standards
  • Administrative or Clerical Support Skills
  • Technological Savvy
  • Attention to Detail and Organization Skills
  • Communication Skills
  • Interpersonal Relations Skills
  • Customer Service Excellence
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Higher Education
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