Contracts Manager

3 days ago

Manila, National Capital Region, Philippines Advanced Energy Full time

Position Summary

The Contracts Manager is responsible for preparing, negotiating, completing, and recording commercial and government contracts across the AE group of companies under minimal supervision, in addition to managing and maintaining contracts templates repositories. This includes understanding contract terms, producing excellent contracts drafting work product, tracking renewals and extensions, leading communications between contracting parties, advising the business on standard legal terms, and negotiating within the parameters of the company contract playbooks and accepted terms.

Responsibilities

  • Draft, evaluate, revise, and negotiate a variety of contracts in our global business including vendor agreements, non-disclosure agreements, sales of products and services, purchasing of materials and services, supply chain, and leases.
  • Collaborate with a legal team consisting of lawyers, paralegals, and office staff, in addition to AE employees in other departments including HR, Sales, Operations, Marketing, and Business Units.
  • Ensure that the terms of contractual agreements are written in language that is legally binding in accordance with the objectives of the business, and are in compliance with company policies, legal playbooks, and applicable law.
  • Track deviations from standard playbook provisions.
  • Create and maintain relationships with business partners within the AE business and serve as the first point of contact for matters concerning contracts.
  • Maintain records of correspondence and documentation in relation to existing contracts and those in process.
  • Educate business partners on the process for contract review.
  • Continuously improve contracts intake and throughput processes.
  • Communicate and present information to stakeholders and business partners about contract-related matters.
  • Conduct government contracts compliance processes.
  • Monitor contracts and drive the business to close-out, extend or renew according to what is in the best interest of the company.
  • Proactively identify, analyze and suggest solutions for contract-related problems that arise with other parties or internally.
  • Manage and track contract approval process and document execution.
  • Maintain electronic contracts repositories and spreadsheets.
  • Manage and maintain online library of templates and playbook.
  • Continuously update contracts playbooks.
  • Support the Legal Department in other matters

Qualifications

  • Bachelors of Law graduate
  • 5+ years of contract drafting and negotiation.
  • Strong customer service background managing relationships with a variety of business partners.
  • Proven negotiator that works to gain the most benefit possible for the company in any contract, balancing the business' needs, objectives, and risk tolerance.
  • Must have excellent interpersonal and verbal and written communication skills, including an impeccable mastery of the English language
  • Proficient in MS Word and MS suite of office products such as Excel, PowerPoint, etc.
  • Proficient in document filing and repository systems.
  • Strong organizational skills, including the ability to efficiently manage several projects simultaneously.
  • Ability to explain contract terminology to colleagues in plain language terms.
  • Basic understanding of corporate finance concepts, used to determine and assess benefits of contracts.
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