Sales and Admin Coordinator

4 days ago


Manila, National Capital Region, Philippines iScale Solutions, Inc. Full time

Requirements:

  • A bachelor's degree in business administration and/or any related course.
  • With at least 2 years of experience in the sales and administrative field preferably in B2B set-up.
  • Advanced computer literacy skills (Excel, PowerPoint, Photoshop, Canva).
  • Excellent verbal and written communication skills.

Organizational and Presentation Skills

Responsibilities:

Administrative Tasks:

  • Assists the SEA team in conducting internal and external meetings.
  • Handles all administrative activities of the team such as flight bookings, accommodations, price comparisons, liquidations, documentations, and others.
  • Coordinates with local suppliers for any office purchases.
  • Maintains and keeps SEA business folders, tools, and systems up to date.
  • Collects all presentations, training, and marketing materials ensuring adherence to the company branding guidelines.
  • Follows up on concerns and requests to the relevant department.
  • Ensures Admin account aspects in each distributor and dealer are correct and up to date.
  • Trains and supports distributors for any training needs (MPP, Technical, Warranty, etc.).
  • Handles warranty administration, registration, processes, and ensures that all are up to date and reported to the relevant team.

Sales Tasks:

  • Participates and conducts weekly export meetings and prepares Minutes of the Meeting.
  • Coordinates and assists the Regional Sales Manager with order follow-ups and order processing.
  • Serves as the primary backup assistant in order processing in Salesforce to Priority, managing freight and logistics in the absence of the export team.
  • Checks all stocks and inventories on a regular basis.
  • Provides assistance to help the team reach quarterly/annual targets.
  • Creates a database for possible distributors and dealers per country.

Marketing and Customer Support Tasks:

  • Attends and handles all inquiries from direct customers, distributors, and dealers.
  • Coordinates with the relevant department for any technical issues and provides an exceptional experience to all stakeholders.
  • Sets technical visits and coordinates schedules with distributors and dealers.
  • Sends promotional updates to distributors and dealers.
  • Tracks all cases in Salesforce.
  • Ensures that all access for distributors and dealers is up to date.
  • Coordinates sales and marketing campaigns using Asian Database including email, text, and phone calls.
  • Assists the SEA TEAM with e-com plans and implementation.
  • Performs other duties as requested by the immediate supervisor.
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