General Virtual Assistant

4 weeks ago

Pasay, National Capital Region, Philippines HIKINEX Full time

Job Title: General Virtual Assistant / Admin Assistant

Job Summary:

The General Virtual Assistant/Admin Assistant plays a vital role in supporting various administrative and operational functions within the Recruiting OR Sales, ORExecutive organization. This multifaceted role involves managing clerical tasks, providing support to management, and assisting with financial, recruiting, or sales processes. The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced, remote work environment. Strong communication skills, proficiency in office software, and the ability to manage multiple priorities are essential.

Key Responsibilities:

Administrative Support:

  • Organize and maintain written and digital records, including data entry and document management.
    • Coordinate and manage calendars, schedules, and appointments across different time zones.
      • Draft, proofread, and manage correspondence, reports, and presentations.
        • Conduct research, collect data, and provide information to support decision-making.
          • Prepare and maintain meeting agendas, minutes, and follow-ups.
            • Assist in the coordination of meetings, conferences, and business development initiatives.
              • Perform ad-hoc administrative duties as needed to support various business units.

Sales or Recruiting & Client Support:

SALES

  • Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
    • Assist in implementing new sales programs, procedures, and systems.
      • Coordinate communication between internal teams and external stakeholders, including clients and vendors.

RECRUITING

  • Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
    • Coordinate communication between candidates and the designated recruiter.

Financial Support:

  • Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
    • Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
      • Assist with budgeting, financial reviews, and preparation of confidential financial documents.

Technical Support:

  • Utilize tools like Excel to organize data, create charts, and generate reports.
    • Manage and organize digital files and documents using Microsoft Office 365 or Google Workspace and ATS.
      • Support project management efforts by tracking progress and communicating updates.

Desired Skills and Qualifications:

  • Experience: 1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role. (Preferred but not Required)
    • Technical Skills: Proficiency in QuickBooks, Microsoft Office 365/Google Workspace. Familiarity with CRM platforms, Slack, ATS, and Zoom.
      • Communication: Excellent command of English, both written and verbal.
        • Organization: Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
          • Problem-Solving: Independent problem solver with innovative solutions.
            • Professionalism: Strong work ethic, attention to detail, and the ability to work independently.
              • Adaptability: Flexible to work across different time zones and able to adjust to evolving business needs.

Join Us:

Become a part of our dynamic team and contribute to our mission of finding the best talent to drive our organization forward. If you are passionate about recruitment and want to significantly impact a growing company, we would love to hear from you.

#J-18808-Ljbffr

  • General Virtual Assistant

    6 days ago

    Pasay, National Capital Region, Philippines Cyberbacker Careers Full time ₱180,000 - ₱360,000 per year

    Join our dynamic coaching business as a Virtual Assistant – no experience needed We're looking for organized, tech-savvy individuals to support our online operations.ResponsibilitiesManage emails, calendars & to-do listsHost Zoom sessions & webinarsHandle billing & payment collectionCustomer service & help desk supportEvent registration & instructor...

  • Executive Assistant

    4 weeks ago

    Pasay, National Capital Region, Philippines Virtual Sidekicks LLC Full time

    Virtual Sidekicks is seeking a reliable and detail-oriented General Virtual Assistant / Executive Assistant to provide high-level administrative support for our clients.In this role, you'll manage day-to-day operations and executive tasks, helping business leaders stay organized and efficient. If you're a proactive problem-solver with strong organizational...

  • Virtual Marketing Assistant

    1 week ago

    Pasay, National Capital Region, Philippines Unlock HBA Full time ₱250,000 - ₱500,000 per year

    This is a remote position.About the Role Virtual Rockstar is hiring a  Virtual Marketing Assistant  on behalf of a health and wellness practice in the US.The Virtual Marketing Assistant will service as a key member and will serve as a direct point of contact for the patients—communicating through text, phone calls, and voicemails via our CRM platform....

  • Marketing & Social Media Virtual Assistant

    2 weeks ago

    Pasay, National Capital Region, Philippines Unlock HBA Full time ₱25,000 - ₱50,000 per year

    This is a remote position.Virtual Rockstar is hiring a Marketing & Social Media Virtual Assistant on behalf of a health and wellness practice in the US.The Marketing & Social Media Virtual Assistant will play an essential role in supporting the practice's marketing initiatives by managing social media platforms, assisting with marketing campaigns, engaging...

  • Assistant Welder/General Laborer

    2 weeks ago

    Pasay, National Capital Region, Philippines Philcango Full time ₱240,000 - ₱360,000 per year

    Job Description:We are looking for hardworking and reliable Assistant Welders / General Laborers to support welding and fabrication activities. The role involves assisting skilled welders, handling materials, and performing general labor tasks in the workshop or job site.Key Responsibilities:Assist welders in preparing materials, tools, and work areasHandle...

  • Virtual Nurse Associate

    2 weeks ago

    Pasay, National Capital Region, Philippines Infinit-O Full time ₱900,000 - ₱1,200,000 per year

    Infinit-O isn't just about business process optimization, we're about people. For over 20 years, we've been helping some of the world's fastest-growing companies in Financial Services, Healthcare, and Technology achieve multiple strategic advantages through data-driven solutions, high-performance teams, and cutting-edge technology. Our world-class Net...

  • Virtual Assistant

    5 hours ago

    Pasay, National Capital Region, Philippines RAY AI Full time ₱900,000 - ₱1,200,000 per year

    A Message from Our CEO: We are hiring full-time Remote Assistants that we match with entrepreneurs in the US & Europe. As a RAY, you will support founders by managing various aspects of their professional and personal lives and give them back their time and energy.Your Responsibilities:Implementing and maintaining an efficient inbox management systemManaging...

  • Admin Assistant

    2 weeks ago

    Pasay, National Capital Region, Philippines Cyberbacker Careers Full time ₱250,000 - ₱500,000 per year

    Cyberbacker Careers is hiring a Full time Admin Assistant role in Pasay, NCR. Apply now to be part of our team.Job summary:Flexible hours availableNo experience required for this roleExpected salary: ₱25,000 per monthCyberbackers (Virtual Assistants)100% Work From Home | Available for FULL TIME | PART TIMERESPONSIBILITIES:TranscriptionPreparing...

  • Administration Assistant

    2 weeks ago

    Pasay, National Capital Region, Philippines Cyberbacker Careers Full time ₱250,000 - ₱350,000 per year

    Cyberbacker Careers is hiring a Full time Administration Assistant role in Pasay, NCR. Apply now to be part of our team.Job summary:Flexible hours availableNo experience required for this roleExpected salary: ₱25,000 per monthCyberbackers (Virtual Assistants)100% Work From Home | Available for FULL TIME | PART TIMERESPONSIBILITIES:TranscriptionPreparing...

  • General Worker

    2 weeks ago

    Pasay, National Capital Region, Philippines JAMMAS Inc. Full time ₱18,000 - ₱25,000 per year

    Qualifications:College level or College graduate (any course)With at least 6 months to 1 year experience as a General Worker or in a similar rolePhysically fit and able to perform manual/physical tasksFlexible and can adapt to various work assignmentsWilling to start ASAPJob Description:Perform general labor tasks such as loading, unloading, carrying, and...