Executive Assistant Project Manager

7 days ago

Taguig, National Capital Region, Philippines AIRR Labs Full time

AIRR Labs Taguig, National Capital Region, Philippines

This Executive Assistant/Project Management Specialist is instrumental in handling and seeing special projects assigned to completion, enhancing the Country Head's productivity, ensuring the smooth execution of strategic initiatives, and fostering organizational efficiency. The Executive Assistant acts as a cornerstone for operational excellence, enabling the Country Head to focus on driving the company's vision and objectives.

Key Responsibilities

Internal Project Management

  • Lead and manage internal projects, ensuring alignment with organizational goals and that they are completed within time, scope and budget.
  • Collaborate with team leaders and cross-functional departments to ensure timely project completion and effective resource utilization.
  • Oversee the progress of special projects assigned by the Country Head, providing updates and solutions as needed.
  • Identify opportunities to enhance operational efficiency and contribute to defining new strategies to achieve business objectives.
  • Other ad hoc duties that may be assigned from time to time.

Executive Support

  • Anticipate the Country Head's needs and proactively identify areas where additional support or attention is required.
  • Oversee the Country Head's daily activities (calendar management, travel management, expense management), ensuring priorities are met and deadlines are adhered to.
  • Act as a liaison between the Country Head, internal teams, and external stakeholders to facilitate effective communication and collaboration.

Meetings and Reporting

  • Prepare agendas, presentations, and materials for meetings, ensuring all participants are informed and prepared.
  • Document meeting discussions and follow up on action items to ensure timely completion.
  • Generate regular reports, summaries, and updates for the Country Head and stakeholders on ongoing projects and initiatives.

Documentation and Communication

  • Maintain organized and up-to-date records, documents, and reports.
  • Draft and disseminate communications on behalf of the Country Head to partners, stakeholders, and internal teams.

Job Requirements

Educational Background

Bachelor's degree in business administration, management, or a related field.

Experience

At least 1–2 years of experience in project management, administrative, or executive support.

Proven ability to manage multiple priorities in a fast-paced environment.

Skills and Competencies

  • Critical Thinking: Ability to analyze situations, anticipate potential challenges, and propose effective solutions.
  • Initiative and Proactiveness: A self-starter who identifies needs and takes ownership of tasks without waiting for direction.
  • Organization and Attention to Detail: Exceptional ability to plan, prioritize, and execute tasks with precision while ensuring accuracy.
  • Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
  • Project Management: Demonstrated ability to lead and manage projects from conception to completion, ensuring timely delivery and high-quality results.
  • Technology Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva for creating professional presentations and reports.
  • Adaptability: Capable of adjusting to shifting priorities and maintaining composure under pressure.

A strong desire to build and grow a career in executive support or management, with a commitment to continuous learning and development.

Preferred Qualities

  • Strong problem-solving abilities with a resourceful mindset.
  • Proactive attitude towards identifying opportunities for improvement in processes and workflows.
  • High degree of professionalism, discretion, and confidentiality.

About the Company

AIRR LABS is building lasting connections between brands and consumers in Southeast Asia. We provide a full suite of solutions that enable brands to bring their unique stories to life across the online customer journey.

We are looking for young, curious, and highly-motivated individuals who can seize exciting market opportunities and turn them into impactful brand strategies and execution.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Project Management, and Strategy/Planning

Industries: Technology, Information and Media

#J-18808-Ljbffr

  • Project Operations Manager

    7 days ago

    Taguig, National Capital Region, Philippines AIRR Labs Full time

    Job SummaryWe are seeking an experienced Project Operations Manager - Executive Assistant to join our team at AIRR Labs. As a key member of our operations team, you will be responsible for supporting the Country Head in managing daily activities, overseeing project progress, and providing exceptional administrative support. This role requires strong...

  • Executive Assistant

    7 days ago

    Taguig, National Capital Region, Philippines Sutherland Full time

    Company DescriptionSutherland is seeking an attentive and goal-oriented person to join us as an Executive Assistant. We are a group of driven and hard-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with youJob DescriptionAs an Executive Assistant,...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines AIRR Labs Full time

    AIRR Labs Taguig, National Capital Region, PhilippinesExecutive AssistantThe Executive Assistant will work directly with the Country Head and will be responsible for assisting her in terms of streamlining strategic initiatives, overseeing program management and communicating objectives to departments. He/She should have proven success in a business...

  • Business Development Assistant

    7 days ago

    Taguig, National Capital Region, Philippines Rudy Project Philippines Full time

    Corporate Sales Business Developer AssistantRudy Project Philippines is a leader in sports eyewear, producing and distributing high-quality sport sunglasses, prescription glasses, helmets, goggles, and other sport accessories. Our dedication to innovation and excellence enables us to provide athletes and sports enthusiasts with reliable and...

  • Executive Assistant

    1 week ago

    Taguig, National Capital Region, Philippines Propel Manila Full time

    Get AI-powered advice on this job and more exclusive features.Direct message the job poster from Propel ManilaTalent Acquisition at Propel Manila and Elesi StudiosPosition: Executive AssistantDepartment: Support / AdminThe Executive Assistant's strengths are on these fundamental aspects:Executive Support and ManagementProject Management and ExecutionCompany...

  • Executive Assistant Manager

    7 days ago

    Taguig, National Capital Region, Philippines OPPO Careers PH Full time

    Job DescriptionThe role of the Personal Executive Assistant is a critical support position that requires exceptional organizational, time-management, and multitasking skills. The successful candidate will be responsible for providing high-level administrative and personal assistance to the executive and their family.The ideal candidate will have proven...

  • Executive Assistant

    6 days ago

    Taguig, National Capital Region, Philippines Globe Telecom, Inc. Full time

    Executive Assistant (ST Telemedia Global Data Centres Philippines)Executive Assistant (ST Telemedia Global Data Centres Philippines)Apply locations Makati Chino Roces time type Full time posted on Posted 30+ Days Ago job requisition id R0000015428At Globe, our goal is to create a wonderful world for our people, business, and nation. By uniting people of...

  • Executive Assistant Lead

    6 days ago

    Taguig, National Capital Region, Philippines AIRR Labs Full time

    AIRR Labs is seeking a highly skilled Executive Assistant to support our Country Head in Taguig, Philippines. This role involves overseeing strategic initiatives, program management, and communicating objectives to departments.Key Responsibilities:Assist the Country Head in streamlining strategic initiativesOversee program management and communicate...

  • Corporate Sales Business Developer Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Rudy Project Philippines Full time

    Corporate Sales Business Developer AssistantRudy Project PhilippinesNegotiableOn-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionCompany DescriptionRudy Project Philippines is a leader in sports eyewear, producing and distributing sport sunglasses, prescription glasses, helmets, goggles, and other sport accessories of the highest...

  • Manager of Project Execution

    6 days ago

    Taguig, National Capital Region, Philippines RecruiterPH Full time

    Role OverviewWe are RecruiterPH, a dynamic recruitment agency seeking an experienced manager of project execution to join our team. In this role, you will be responsible for managing a team of project managers and ensuring the successful delivery of projects.About the JobThe ideal candidate will have a strong background in project management, with a proven...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines Jinyi Holdings Group Corporation Full time

    On-site - Taguig 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionCompany DescriptionJinyi Holdings Group Corporation is a key player in the Philippines' infrastructure development, offering world-class heavy equipment, engineering, architecture services, and competitive financing solutions.Role DescriptionThis is a full-time on-site Executive...

  • Coach and Leader for Executive Assistants

    7 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Executive Assistant Coach Program LeadWe are seeking a highly skilled coach to lead our Executive Assistant Coach Program, driving the development of executive assistants to excel in high-pressure settings. This key role demands expertise in coaching, leadership, and collaboration.Responsibilities:Design and implement a comprehensive coaching program...

  • Executive Assistant

    7 days ago

    Taguig, National Capital Region, Philippines AECOM Full time

    Company DescriptionWork with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's...

  • Project Execution Manager

    2 days ago

    Taguig, National Capital Region, Philippines Nityo Infotech Services Philippines Full time

    Nityo Infotech Services Philippines is a leading provider of IT solutions. We are currently seeking a highly skilled and experienced professional to fill the role of Technical Delivery Manager and Project Manager.Job Overview:The successful candidate will be responsible for leading technical delivery teams, managing project scope, schedule, and budget, and...

  • Executive Assistant

    4 weeks ago

    Taguig, National Capital Region, Philippines Cedar Havana Company Full time

    Executive Assistant /Translator to the President Hokkien/Mandarin SpeakingAbout Us:We are seeking an Executive Assistant & Translator to support the President. This is a high-level role that combines both administrative and translation responsibilities. The ideal candidate will be fluent in Hokkien or Mandarin and will be ready to travel, accompany the...

  • Corporate Sales Business Developer Assistant

    7 days ago

    Taguig, National Capital Region, Philippines Rudy Project Philippines Full time

    Corporate Sales Business Developer Assistant3 days ago Be among the first 25 applicantsRudy Project Philippines is a leader in sports eyewear, producing and distributing sport sunglasses, prescription glasses, helmets, goggles, and other sport accessories of the highest technical quality. We are dedicated to innovation and excellence, aiming to provide...

  • Specialist in Executive Assistant Development

    7 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Coaching Team Lead OpportunityTier1usa is seeking a highly skilled leader to spearhead our coaching team, driving the development of executive assistants to excel in high-pressure settings. This key role demands expertise in coaching, leadership, and collaboration.Responsibilities:Develop a customized coaching program to enhance executive assistants'...

  • Executive Assistant Coach Lead

    7 days ago

    Taguig, National Capital Region, Philippines Tier1usa Full time

    Job OverviewWe are seeking a seasoned professional to lead our coaching team, specializing in preparing executive assistants to excel in high-pressure environments. This critical role demands exceptional leadership skills, the ability to develop and manage coaching programs, and a deep understanding of the life of an executive assistant.Main...

  • Executive Assistant

    2 weeks ago

    Taguig, National Capital Region, Philippines UnitedHealth Group Full time

    Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion,...

  • Executive Assistant Manager

    6 days ago

    Taguig, National Capital Region, Philippines TASQ Full time

    **Job Description**We are looking for a highly organized and detail-oriented Content Executive to join our team at TASQ. As a Content Executive, you will be responsible for managing business-related tasks for the Vice President, including creating reports, organizing travel and accommodation, taking minutes, and other organizational...