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Executive Project Assistant

4 weeks ago

Makati City, National Capital Region, Philippines Altrue Full time
About the Role

We are hiring a highly organized, detail-oriented Executive Project Assistant to work onsite in our Makati office. This position is ideal for someone with experience supporting senior leadership and managing cross-functional tasks across technical, operational, and administrative teams.

You will be directly supporting the CEO/CTO and VP of Operations, ensuring that priorities are tracked, projects stay on course, and business units remain accountable. This role requires mature judgment, initiative, and the ability to coordinate across multiple teams and systems.

This is not a junior admin position — it's a high-visibility role with strong potential for growth into operations leadership or project management.

Key Responsibilities Executive Support & Coordination
  • Act as the communication bridge between executive leadership and department heads
  • Track daily, weekly, and monthly goals across projects and business units
  • Ensure executive calendars, meetings, and priorities are aligned and followed through
  • Take ownership of cross-departmental task tracking and deadline monitoring
Project & Task Oversight
  • Attend and document team meetings, scrums, and project planning sessions
  • Monitor task boards (Jira, Trello, etc.) and hold teams accountable for updates
  • Provide timely summaries, action items, and status reports to executives
  • Escalate delays, blockers, or gaps in execution proactively
Reporting & Accountability
  • Generate weekly progress reports for the CEO/CTO and VP of Operations
  • Identify project risks or inefficiencies and recommend solutions
  • Support internal KPI tracking and assist in aligning team output to leadership goals
  • Assist in setting and monitoring team performance metrics
Administrative & Process Support
  • Maintain and update documentation, SOPs, shared folders, and communication logs
  • Coordinate with internal teams (tech, admin, marketing, operations) to gather updates
  • Help improve internal systems for workflow tracking, task ownership, and reporting
Qualifications Must-Have:
  • 2–5 years in a similar role: Executive Assistant, Project Coordinator, or Operations Admin
  • Strong familiarity with project tracking tools (Jira, Trello, Google Workspace)
  • Excellent organizational and communication skills (English – written and verbal)
  • Self-directed, professional, and comfortable holding others accountable
  • Must be able to work full-time onsite in Makati
Preferred:
  • Experience working with or reporting to senior executives (CEO, CTO, VP-level)
  • Background in tech, SaaS, healthcare, or cross-functional operations
  • Familiarity with Agile/Scrum processes or QA coordination a plus
  • Comfortable reviewing reports, UI screenshots, or QA summaries

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