Financial Coordinator

The Financial Coordinator (Controller) will take complete ownership of all accounting operations for our custom apparel manufacturing and e-commerce business. This role requires managing complex financial operations across multiple systems including Traverse (accounting), Impress (manufacturing ERP), and hundreds of Shopify stores. The Controller will leverage AI and automation to optimize processes while ensuring 100% accuracy in financial reporting and compliance.

Key Focus Areas:

1. Complete financial management and reporting

2. Multi-platform e-commerce reconciliation (hundreds of Shopify stores)

3. Manufacturing cost accounting and job costing

4. Cash flow management and strategic support

5. Team leadership and process optimization

6. AI implementation for accounting automation

Financial Management & Reporting

1. Complete Monthly Financial Close - Deliver accurate and timely financial statements within 10 business days

2. Multi-System Data Management - Oversee data flow between Traverse (accounting), Impress (manufacturing ERP), and Shopify platforms

3. Advanced Financial Reporting - Prepare and analyze:

4. Income Statements with department/product line detail

5. Cash Flow Statements and projections

6. Balance Sheets with variance analysis

7. Job Costing reports from manufacturing operations

8. Budget Management -Lead annual budgeting process and provide monthly variance analysis

9. Cash Flow Optimization - Manage cash flow decisions, payment timing, and collections strategy

E-commerce Operations

1. Multi-Store Shopify Reconciliation - Reconcile revenue and cash deposits across hundreds of Shopify stores

2. Payment Processing Management - Ensure accurate reconciliation of Shopify Payments, PayPal, and other payment processors

3. Multi-State Sales Tax Management - Comprehensive responsibility for:

4. State Registration & Enrollment - Research, register, and enroll for sales tax permits in new US states as business expands

5. Nexus Monitoring - Continuously monitor sales thresholds and activities to identify new state tax obligations

6. Tax Calculations & Filings - Manage accurate sales tax calculations across all active states and ensure timely monthly/quarterly filings

7. Compliance Updates - Stay current with changing state tax laws, rates, and requirements across all jurisdictions

8. Exemption Management - Handle customer tax exemption certificates and maintain compliance documentation

9. Revenue Recognition - Implement proper revenue recognition policies across all sales channels

Manufacturing & Cost Accounting

1. Job Costing Analysis - Work with Impress ERP to track production costs and job profitability

2. Inventory Management - Oversee inventory valuation, cycle counting, and cost of goods sold calculations

3. Production Variance Analysis - Analyze material, labor, and overhead variances

4. Vendor Management - Oversee accounts payable processes and vendor relationships

Process Optimization & AI Implementation

1. AI-Driven Automation - Gradually implement AI tools to automate:

2. Bank reconciliations

3. Invoice processing and categorization

4. Expense management

5. Financial reporting processes

6. SOP Development - Create and maintain detailed Standard Operating Procedures for all accounting processes

7. Process Improvement - Continuously identify and implement efficiency improvements

8. Documentation Management - Maintain comprehensive financial process documentation

Leadership & Compliance

1. Team Management - Direct supervision of Staff Accountant and any future accounting team members

2. Compliance Oversight - Ensure adherence to GAAP, tax regulations, and internal controls

3. Audit Support - Coordinate and support external audit processes

4. Strategic Support - Provide financial insights to support business decision-making

PERFORMANCE OBJECTIVES

Quality Standards

1. 100% Accuracy in financial reporting and reconciliations

2. Zero Late Filings for tax returns, sales tax filings, and regulatory requirements

3. Proactive Tax Compliance - Identify and register for new state tax obligations before penalties occur

4. Monthly Close completed within 10 business days

5. Process Documentation maintained and updated quarterly

Efficiency Targets

1. Automate 50% of manual reconciliation processes within 12 months using AI tools

2. Reduce Month-End Close time by 30% within 6 months

3. Implement Real-Time Reporting for cash flow and key financial metrics

4. Create Scalable Systems to handle business growth without additional headcount

Leadership Excellence

1. Mentor Staff Accountant to handle day-to-day transactions independently

2. Develop Cross-Training programs to ensure business continuity

3. Provide Strategic Insights through monthly financial analysis and recommendations

1. Bachelor's Degree in Accounting, Finance, or related field REQUIRED

2. CPA or International Equivalent strongly preferred

3. Minimum 7-10 years progressive accounting experience with at least 3 years in controller/senior management role

4. Manufacturing/E-commerce Experience - 5 years in manufacturing or e-commerce accounting is NICE TO HAVE.

Technical Requirements

1. ERP Systems - Advanced experience with Traverse, Impress, NetSuite, or similar integrated ERP systems

2. E-commerce Platforms - Extensive Shopify experience with multi-store management and reconciliation

3. Multi-State Sales Tax - Proven experience with US state sales tax compliance, registrations, and multi-jurisdictional filings

4. Tax Software - Experience with sales tax automation tools (Avalara, TaxJar, or similar) and state filing systems

5. Microsoft Office Suite - Expert level Excel, advanced PowerBI or similar analytics tools

6. AI/Automation Tools - Experience implementing accounting automation and AI solutions

7. Multi-Currency/Multi-Entity - Experience with complex, multi-location financial operations

SUCCESS TIMELINE

First 30 Days

1. Complete comprehensive onboarding and system training

2. Review current accounting processes and sales tax compliance status

3. Audit existing state tax registrations and identify any gaps or new requirements

4. Establish working relationships with key stakeholders

5. Begin oversight of monthly close process

60 Days

1. Take full ownership of monthly financial close

2. Complete comprehensive process documentation review

3. Establish Key Performance Indicators and reporting schedules

90 Days

1. Assume full responsibility for all accounting operations

2. Complete first budget cycle participation

3. Implement advanced Shopify reconciliation processes

4. Begin training and development of Staff Accountant

5. CEO completely out of day to day financial tasks

Schedule & Availability

1. Full-Time Remote Position - 40+ hours per week

2. Month-End Flexibility - Available for extended hours during month-end close periods

3. Communication Requirements - Responsive during US business hours for urgent matters

Technical Setup

1. High-Speed Internet - Reliable internet connection with backup options

2. Professional Workspace - Dedicated, quiet workspace suitable for confidential financial work

3. Security Standards - Ability to implement and maintain cybersecurity best practices

Compensation & Benefits

1. Performance Bonuses - Opportunity for quarterly bonuses based on performance metrics

2. Professional Development - Budget for continuing education and professional certifications

3. Equipment Allowance - Company-provided software licenses and equipment stipend

Shift Schedule: M – F 10am – 8pm or 12m - 10pm PST