Logistic Administrative Assistant

2 weeks ago


Manila, National Capital Region, Philippines MASE HOLDINGS INC. Full time

Summary:
The role involves overseeing logistics coordination by scheduling shipments and ensuring timely deliveries, managing shipping documents like bills of lading and receipts, and handling 3PL billing. It includes monitoring inventory levels, tracking shipments, and reconciling discrepancies while addressing customer inquiries and transportation-related issues. The position focuses on cost management by negotiating carrier rates, optimizing routes, and analyzing transportation data to enhance efficiency. Building and maintaining relationships with carriers, suppliers, and customers is key, along with problem-solving transportation challenges like delays or damages. Immediate supervisors may assign additional tasks.

Job Responsibilities:

  1. Logistics Coordination: Arranging and scheduling shipments, coordinating with carriers, and ensuring timely delivery of goods.
  2. Documentation Management: Handling shipping documents, such as bills of lading, delivery receipts, and processing of 3PL billing and other documents.
  3. Inventory Control: Monitoring and coordinating inventory levels, tracking shipments, and reconciliation.
  4. Customer Service: Responding to customer inquiries, providing shipment updates, and resolving issues related to transportation.
  5. Cost Management: Negotiating rates with carriers, optimizing shipping routes, and controlling transportation costs.
  6. Data Analysis: Analyzing transportation data to identify trends, improve efficiency, and make informed decisions.
  7. Relationship Management: Building and maintaining relationships with carriers, suppliers, and customers.
  8. Problem-solving: Addressing transportation-related problems, such as delays, damages, or lost shipments, and implementing solutions to prevent recurrence.
  9. Other Duties: Additional tasks as assigned by immediate supervisors.

Qualifications:

  1. Bachelor's Degree Holder
  2. More than 2 years experience as Admin in the fleet and transportation industry.
  3. Willing to work on-site every weekday and to travel if needed.
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