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Property Management Admin Assistant

4 weeks ago

Cebu City, Central Visayas, Philippines Smartsourcing Solutions Pty Full time

Keep rentals in rhythm—join Smartsourcing, a 4-Time Best Company to Work For, as a Property Management Admin Assistant

Hi We're Smartsourcing, and we're hiring a full-time, on-site Property Management Admin Assistant. If you've got a knack for admin, love coordinating behind the scenes, and know your way around the real estate world—you'll fit right in. Around here, growth and getting things done go hand in hand.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuJob Overview
As Property Management Admin Assistant, you will be responsible for offering remote administrative support to the client. You will also be responsible for performing administrative tasks as and when required. To be successful in this role, you should possess excellent listening skills with the ability to perform multiple tasks simultaneously. You should also have outstanding problem-solving skills and the ability to meet deadlines.

Responsibilities

  • Assistant to BDM with administrative support
    • Drafting and sending new business emails or proposals
      • Researching comparable rentals for appraisal preparation
        • Entering appraisal follow-ups and outcomes
          • Preparing pre-listing information packs
            • Following up with prospective landlords
              • Rental compliance management
                • Managing online reviews
                  • Office website management and updates
                    • Social media scheduling
                      • ActivePipe management
                        • Invoicing
                          • Bond lodgements
                            • Filing and organizing digital documents
                              • Data entry
                                • Coordinating lease renewals and rent increases
                                  • Preparing rental application summaries
                                    • Issuing notices
                                      • Sending updated authorities and owner instructions to existing clients on the rent roll
                                        • A graduate of Business Administration, Real Estate or any field related to Admin
                                          • With 2 years of extensive experience as an Admin Assistant working with remote teams, preferably Australian teams servicing the Real Estate industry and in a BPO set-up
                                            • Preferably with experience or familiarity with Real Estate tools such as Console, Inspection Real Estate, Agentbox, RealHub, PropertyMe, Property Tree, ActivePipe
                                              • Excellent organizational, oral and written communication skills; ability to drive conversations & effectively communicate thoughts
                                                • Excellent call handling skills; preferably with call handling experience in a BPO setting
                                                  • Very keen to details
                                                    • Shows a high level of initiative and intelligence; critical thinker; can work with minimum supervision
                                                      • Strong leadership skills
                                                        • Must have a pleasing personality; ability to collaborate with remote teams & build healthy business relationships

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

  • Fixed weekends off
    • 5-day Christmas Leave
      • HMO coverage for you and your dependent/s from Day 1 of employment
        • Group life insurance from Day 1 of employment
          • Free lunch + soft breakfast every day
            • Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
              • For the night shifters, additional NIGHT DIFF
                • Sports wellness clubs including hiking and free-diving
                  • Subsidised gym membership at Anytime Fitness
                    • Engagement bonuses
                      • Over-the-top monthly, quarterly, and annual performance bonuses
                        • Exclusive discounts in selected restaurants and merchants
                          • Themed BFFs, monthly knockoffs, summer parties
                            • Community give-back programs and personal development workshops
                              • And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Make real estate run smoother—one checklist at a time. Be Smartsourcing's next Property Management Admin Associate

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