Accounts Payable Specialist

4 weeks ago

General Santos, Philippines Airspace Full time

Join to apply for the Accounts Payable Specialist role at Airspace . We are a fast‑paced startup in the logistics technology sector. The ideal candidate will contribute to a growing team and drive improvements in our AP processes. Job Description This is not a routine number‑crunching accounting role. As an AP Specialist you will manage vendor invoices, coordinate between NetSuite and Bill.com, and support accurate accounting entries for our independently contracted drivers. Responsibilities Respond to external vendors and internal managers regarding all aspects of the accounts payable process. Research information to provide accurate and timely solutions to vendors, resolve disputes and elevate when necessary. Verify the accuracy of vendor invoices, agree charges to our internal software, enter charges according to rates, confirm payment terms and correct GL account codes. Create debit/credit memos and ensure correct approval. Ensure correct coding and authorization as well as sufficient contracts and documentation. Assist triaging sync errors between NetSuite & Bill.com. Monitor vendor account balances, track expenses, prepare analysis and maintain vendor relationships. Analyze vendor balances to assist with monthly accruals. Investigate and resolve problems associated with processing invoices and vendor accounts. Add new vendors to our NetSuite and Bill systems. Work with and support the Experienced AP Specialist on ad hoc projects as needed. Requirements 2+ years Accounts Payable experience required. Proficiency in Microsoft Excel required (VLOOKUP, XLOOKUP, SUMIF, IF, PivotTables). Bill.com experience preferred. Works independently with very little supervision and is accountable for responsibilities in a fast‑paced environment. Excellent communication skills with a proven ability to interact with internal teams and external vendors in a kind, respectful, and solution‑oriented manner. Demonstrated ability to handle sensitive inquiries with professionalism and empathy, maintaining positive relationships while resolving issues. Seeks clarification when information is unclear or incomplete, ensuring accuracy and minimizing delays. Strong analytical and quantitative skills, accuracy and attention to detail in processing invoices, payments, and vendor records. Highly detail‑oriented candidate, demonstrating a strong commitment to precision and quality in all tasks. #J-18808-Ljbffr

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