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Customer Service Program Manager

4 weeks ago

Manila, Philippines Circles Full time

Circles Manila, National Capital Region, Philippines

Customer Service Program Manager

Circles Manila, National Capital Region, Philippines

About Us
Founded in 2014, Circles is a global technology company reimagining the telco industry with its innovative SaaS platform, empowering telco operators worldwide to effortlessly launch innovative digital brands or refresh existing ones, accelerating their transformation into techcos.

About Us
Founded in 2014, Circles is a global technology company reimagining the telco industry with its innovative SaaS platform, empowering telco operators worldwide to effortlessly launch innovative digital brands or refresh existing ones, accelerating their transformation into techcos.
Today, Circles partners with leading telco operators across multiple countries and continents, including KDDI Corporation, Etisalat Group (e&), AT&T, and Telkomsel, creating blueprints for future telco and digital experiences enjoyed by millions of consumers globally.
Besides its SaaS business, Circles operates three other distinct businesses:

  • Circles.Life: A wholly-owned digital lifestyle telco brand based in Singapore, Circles.Life is powered by Circles’ SaaS platform and pioneering go-to-market strategies. It is the digital market leader in Singapore and has won numerous awards for marketing, customer service, and innovative product offerings beyond connectivity.
  • Circles Aspire: A global provider of Communications Platform-as-a-Service (CPaaS) solutions. Its cloud-based Experience Cloud platform enables enterprises, service providers and developers to deliver and scale mobile, messaging, IoT, and connectivity services worldwide.
  • Jetpac: Specializing in travel tech solutions, Jetpac provides seamless eSIM roaming for over 200 destinations and innovative travel lifestyle products, redefining connectivity for digital travelers. Jetpac was awarded Travel eSIM of the Year.
Circles is backed by renowned global investors, including Peak XV Partners (formerly Sequoia), Warburg Pincus, Founders Fund, and EDBI (the investment arm of the Singapore Economic Development Board), with a track record of backing industry challengers.
About The Role
We are looking for a customer-obsessed and detail-oriented Customer Service Program Manager to shape and drive best-in-class customer support operations for our new digital telco brand in the MENA region. This role is central to setting up and scaling our customer service programs across outsourced vendors, aligning internal policies with world-class service standards, and continuously driving improvements in cost, efficiency, and customer satisfaction.
The successful candidate will manage BPO partner relationships, oversee vendor governance and compliance, and collaborate cross-functionally to deliver a frictionless support experience across all digital touchpoints.
What You’ll Be Responsible For
Vendor Governance & Performance Management
  • Establish and own the vendor management framework, including internal playbooks, external operating standards, and contract templates for BPO partner(s)
  • Define, monitor, and optimize SLAs, KPIs, and escalation protocols, ensuring measurable and sustained vendor performance
  • Oversee BPO partner performance reviews, including regular reporting, root cause analysis of service failures, and corrective action plans
  • Serve as the primary escalation point for partner-related service issues, driving prompt resolution while protecting customer satisfaction
Program strategy & execution
  • Lead the implementation of new customer service programs, tools, and processes, ensuring alignment with broader commercial and CX goals
  • Collaborate with cross-functional stakeholders to ensure readiness for new launches, campaigns, or feature rollouts from a service operations lens
  • Support the Customer Service Trainer in rolling out onboarding programs, agent enablement initiatives, and QA frameworks with vendor teams
Contract & cost management
  • Manage the full vendor lifecycle, from RFPs and negotiation to onboarding and renewal
  • Ensure all third-party contracts are aligned with compliance, legal, and operational standards, and are managed proactively across their lifecycle
  • Monitor and optimize customer service operating costs, identifying opportunities to reduce overhead without compromising quality or CSAT
Continuous improvement & innovation
  • Proactively identify opportunities to automate workflows, eliminate inefficiencies, and enhance digital support capabilities (chat, self-service, etc.)
  • Track and analyze customer service metrics to drive continuous improvement across customer journeys
  • Champion customer-centricity within the business by surfacing key pain points and actionable insights
Stakeholder engagement
  • Work directly with the Head of Customer Service & Operations on strategic planning and quarterly OKRs
  • Build strong partnerships across internal teams and external vendors to align service delivery with evolving business priorities
Ad-hoc projects & support
  • Support high-priority initiatives, crisis response, and launch-readiness activities on an as-needed basis in a fast-paced, high-growth environment
What We’re Looking For
  • 8-10 years of experience in vendor management, program management, or operations leadership, specifically within customer service or BPO environments
  • Strong experience with customer service process design or excellence, QA governance, and digital-first service models (chatbots, live chat, social support)
  • Sound knowledge of forecasting, budgeting, and cost optimization strategies in vendor-led environments
  • Contractual expertise, including the ability to review, negotiate, and manage third-party service agreements in partnership with Legal and Procurement
  • Excellent communication, influencing, and interpersonal skills across internal and external stakeholders
  • Experience managing remote teams and working in distributed, agile environments
  • Prior exposure to the telco, B2C subscription-based services, or high-growth digital consumer industries is a strong plus
  • Familiarity with the MENA region and multilingual support models is a strong plus
  • Entrepreneurial mindset with a bias for action, structured problem-solving, and outcome orientation
Circles is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, disability or age.
To all recruitment agencies: Circles will only acknowledge resumes shared by recruitment agencies if selected in our preferred supplier partnership program.
Please do not forward resumes to our jobs alias, Circles, employees or any other company location. Circles will not be held accountable for any fees related to unsolicited resumes not uploaded via our ATS. Seniority level
  • Seniority level Mid-Senior level
Employment type
  • Employment type Full-time
Job function
  • Job function Project Management and Information Technology
  • Industries Software Development

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