Purchasing Specialist

The Purchasing Specialist will be responsible for handling of material orders and coordinate service requirements for a designated group of vessels. Some of the things you’ll be doing Treat safety and environmental compliance as a top priority. Drive operational leadership. Receive and process all vessel requests for consumables and spare parts. Ensure that all requisitions received from vessel are handled and acted upon within 24 hours, special attention to be given to urgent requisitions. Obtain quotations from approved suppliers and place priced orders with overall most competitive sources, negotiate best possible price and obtain approval from Vessel Manager as required. Coordinate logistics of landed goods, incl. sourcing suppliers and arrangement of shipments to/from the suppliers. Where applicable, utilize Teekay frame agreements as per contract matrix. In cooperation with Vessel Support Manager, decide vessel supply ports and supply strategy to ensure supply in most convenient and economical ports. Expedite and follow up on orders with suppliers, ensuring that the stipulated delivery times are met and, if/when missed are addressed in a timely manner. Ensure all items are supplied to the vessel with the required certificates and documentation. Provide frequent updates on backorders to vessel and Vessel Support Manager. Maintain and develop good professional relationships with suppliers. Plan and arrange shipments of spare parts to vessel as required. Consolidate orders in order to minimize transportation and handling cost. Use contracted freight forwarder’s system for tracking and order consolidation. Check contracted freight forwarder’s system daily for any incoming orders, and update in purchasing system. Notify the vessel and the Vessel Support Manager of all orders that have been arranged for the upcoming port call. Ensure that all invoices are in agreement with the established terms and conditions. Review and resolve any arising disputes with suppliers concerning price/quality delivered, before invoice is paid. Regularly review commitment/invoice aging reports and take appropriate action. Upon request, participate in budget and quarter-end preparations. Duties, responsibilities, and activities may change, or new ones may be assigned as required. What we are looking for Bachelor’s degree in Business Administration, Finance, Logistics, and Supply Management is preferred. Ability to respond positively to customers in an effective manner. Demonstrates teamwork, interpersonal and communication skills. Ability to prioritize tasks and adapt to a changing environment. Knowledge of vessel operations. Proficient in Microsoft Office applications. Knowledge and experience from purchasing, and preferably experience from NS5 PMS System. What you can expect in return At Teekay, you will find an engaged workplace alongside 1,500 professionals across the globe. Within all this wonderful diversity, this is what brings us together: We live by our #TeekaySPIRIT values - they always guide our actions, with no compromises. People who are committed to excellence, developing their professional experience as they deliver organizational outcomes An open collaborative workplace where you can have an immediate impact A workplace where Everyone is a Leader and practices: Doing the right thing Creating connections Delivering results Challenging work in a dynamic environment Do you have #TeekaySPIRIT? Check out to learn more about who we are, where we’ve come from, and what it’s like to be part of the Teekay family. Join us aboard - apply now We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted. #J-18808-Ljbffr