Sales & Project Administration Coordination

3 weeks ago

Philippines Pump & Valve Specialties Ltd Full time

The Sales & Project Administration Coordinator will provide essential support across PV Composites and FastFlo operations. This role will manage bill of materials (BOM) updates, coordinate sales order processing, support quotation preparation, assist with project tracking, and engage in proactive business development activities. The ideal candidate will thrive in a fast-paced environment, be highly organized, and demonstrate the initiative to manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities

1. Bill of Materials (BOM) & Order Administration

  • Assist with monthly BOM updates for PV Composites and Civil products.
  • Receive customer orders and accurately prepare Sales Orders (SO) in NetSuite.
  • Create and finalise BOMs for PVC and Civil projects as directed by the engineering team.
  • Regularly follow up on Rolling Stock takes for all branches.
  • Action purchase orders from suppliers required for FastFlo projects.
  • Maintain accurate and up-to-date records of BOMs and related documentation.

2. Quotation & Proposal Support

  • Prepare PV Composites tank quotations using the standard template and design report during peak workload periods.
  • Support the lead preparer to ensure accurate, timely, and consistent quotations.
  • Collaborate with engineers to develop technical proposals for projects involving poly pump stations and other FastFlo products.
  • Build BOMs and supporting documents for approved projects.

3. Market Research & Business Development Support

  • Monitor “What’s On,” Pacificon, and other industry publications for upcoming projects.
  • Contact architects, project managers, consultants, and subcontractors to promote FastFlo products.
  • Liaise with specifying engineers and consultants to maintain and strengthen relationships.
  • Use PipeDrive CRM to track and follow projects through proposal and approval stages.
  • Proactively work with Business Development Managers to identify and secure project opportunities.

4. Project & CRM Management

  • Enter successful projects into NetSuite and manage day-to-day customer sales orders.
  • Keep project pipelines updated in PipeDrive CRM and follow through until project completion.
  • Coordinate with internal departments to ensure smooth handover from sales to production.

Skills & Attributes

  • Exceptional attention to detail with strong accuracy in data entry and document preparation.
  • Fast to grasp new systems, processes, and technical concepts.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Confident communicator with excellent phone and email etiquette.
  • Proactive problem-solver with the ability to work independently and as part of a team.
  • Strong interpersonal skills to build and maintain professional relationships.

Qualifications & Experience

  • Previous experience in sales administration, project coordination, or a similar role.
  • Familiarity with BOM creation, order processing, and CRM systems (NetSuite, PipeDrive preferred).
  • Experience in manufacturing, engineering, or construction industries is advantageous.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Understanding of technical drawings or basic engineering principles is an advantage.
Seniority level
  • Seniority level Entry level
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Machinery Manufacturing

Referrals increase your chances of interviewing at Pump & Valve Specialties Ltd by 2x

Sign in to set job alerts for “Sales Specialist” roles.

Taguig, National Capital Region, Philippines 5 days ago

Manila, National Capital Region, Philippines 5 days ago

Philippines $7,200.00-$7,800.00 2 weeks ago

Philippines $24,000.00-$42,000.00 5 months ago

Pasig, National Capital Region, Philippines 1 day ago

Cebu, Central Visayas, Philippines 6 days ago

Philippines $9,000.00-$12,000.00 1 month ago

Quezon City, National Capital Region, Philippines 1 day ago

Philippines $14,400.00-$16,800.00 1 month ago

Manila, National Capital Region, Philippines $9,000.00-$12,000.00 1 month ago

Philippines $7,200.00-$7,800.00 2 weeks ago

Manila, National Capital Region, Philippines 3 weeks ago

Manila, National Capital Region, Philippines 2 weeks ago

Country Sales Manager – Sr Partner (Sr Director) Sales Support Specialist (Working 12pm to 9pm PH Time) (Philippines Remote) Territory Sales Manager (HVAC/ Industrial Industry / MNC / Base Salary up to 200,000PHP)

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Project Coordinator

    1 week ago

    Philippines Amped HQ Full time ₱55,000 per year

    Amped HQ is growing fastWe need the best of the best to come and contribute to our staff & clients.With unprecedented client and employee retention, Amped HQ is out to disrupt the industry in opportunities for both clients and employees. Bringing together the best talent, leadership & systems while fostering real relationships, personal & professional...

  • Sales Operations Coordinator

    12 hours ago

    Philippines OVA Virtual Full time ₱480,000 - ₱600,000 per year

    We are seeking an experienced Sales Operations Coordinator to support a leader in innovative infrared heating solutions based in the US.Must haves:Proven technical sales or technical support experience (2–4 years)Strong communication skills (phone, email, video) with customers and contractorsAbility to interpret drawings and make product...

  • Project Administrator

    5 days ago

    , , Philippines CorpCloud Pty Ltd Full time

    ABOUT THE ROLE A Project Administrator will be responsible for supporting project management activities, ensuring that projects are completed on time, within scope, and within budget. This role involves coordinating with various departments, maintaining project documentation, and assisting in the overall project planning and execution process. KEY...

  • Project Administrator

    7 days ago

    , , Philippines CorpCloud Pty Ltd Full time

    General Manager (Philippines) at CorpCloud Pty Ltd ABOUT THE ROLE A Project Administrator will be responsible for supporting project management activities, ensuring that projects are completed on time, within scope, and within budget. This role involves coordinating with various departments, maintaining project documentation, and assisting in the overall...

  • SALES COORDINATOR

    3 weeks ago

    , , Philippines Lexton Commercial Marketing Corporation Full time

    Tel. No.: | Email: Address: No. 280 9th St. cor 8th Ave. Grace Park, Caloocan City Metro Manila, Philippines FITTINGS TECHNOLOGY & SOLUTIONS Lexton Commercial Marketing Corporation is a trading company engaged in the import and distribution of a wide range of furniture fitting, hardware materials and architectural door hardware ironmongeries. It...

  • Project Administrator

    3 weeks ago

    , Davao del Sur, Philippines DVO3 ValuCrops incorporated Full time

    Responsibilities Support project managers by coordinating schedules, preparing reports, and maintaining project documentation. Monitor project progress, track budgets, and ensure deadlines are met while addressing any administrative issues. Communicate with stakeholders, suppliers, and team members to facilitate smooth project execution. Qualifications...

  • Project Coordinator

    2 weeks ago

    , Laguna, Philippines EPC & I Corporation Full time

    Assist in project planning, scheduling, and progress tracking Coordinate with engineers, suppliers, and subcontractors Prepare and maintain project documentation, reports, and presentations Monitor project timelines, budgets, and resources Ensure compliance with safety and quality standards Support day-to-day site operations and administrative requirements ...

  • Sales Coordinator

    2 days ago

    , Western Visayas, Philippines BJ Marthel International Inc. Full time

    As a Sales Coordinator, you are responsible for providing administrative and operational support to the sales team. This role involves coordinating sales activities, maintaining customer records, and assisting with various sales-related tasks to ensure the smooth and efficient functioning of the sales department. Responsibilities: Schedule and coordinate...

  • Coordinator - Project

    2 weeks ago

    Philippines Wesco Full time ₱600,000 - ₱1,200,000 per year

    As a Project Coordinator, you will be responsible for coordinating project activities to ensure the project is on schedule. You will provide administrative and logistical support including meeting arrangement, progress tracking, and documentation. You will work independently within established procedures associated with the specific job...

  • Project Administrator

    3 weeks ago

    , Misamis Oriental, Philippines National Grid Corporation of the Philippines - CDO Full time

    Overview National Grid Corporation of the Philippines - CDO Responsibilities Assist in project planning and scheduling. Maintain project documentation and reports. Coordinate communication between team members and stakeholders. Monitor project progress and provide status updates. Facilitate meetings and prepare agendas. Manage project-related administrative...