Compliance Specialist

The Compliance Specialist will be responsible in reviewing Know Your Customer (KYC) requests made by lenders, business partners (e.g. customers, suppliers, joint venture partners) and other third parties and drive timely and accurate compilation and filing of required documentation on the basis of having a thorough understanding of the company’s business and corporate structure and the relevant rules and regulations applicable to the requesting party. He will also be responsible in conducting internal due diligence and business partners risk assessment.

Qualifications and personal skills:

• Proficiency in English (both written and oral) and Microsoft Office applications
• At least 3 years’ experience in KYC/due diligence work in a private sector, preferably financial service or shared services industry
• Experience with sanctions and risk monitoring and screening is an advantage
• Compliance background is an advantage

Job Description

The Compliance Specialist will perform sanctions review and assist the Compliance manager in reviewing compliance to the Integrity Due Diligence procedure. Other tasks and responsibilities includes the following but not limited to:

• Maintain the group’s corporate archive for constitutional documents
• Be the Group’s main contact person for KYC requests and drive timely and accurate compilation and review of KYC due diligence documentation
• Perform due diligence on new and prospective business partners according to established policies and procedures, including sanction screenings and investigation of high-risk business partners and facilitate third party due diligence as necessary
• Perform periodic risk assessment for existing active partners and communicate results to relevant stakeholders
• Perform vessel screening as requested by Fleet Management
• Review and update the Integrity Due Diligence Procedure
• Be the group’s super user for the compliance screening tool
• Maintain accurate compliance records and provide periodic dashboards and reports

Know-your-customer requests from third parties

• Complete KYC questionnaires and provide relevant documentation via email or other reliable digital platforms
• Obtain passports, digital signatures, proof of address and other documentation required by officers and directors for KYC purposes
• Maintain overview of ultimate ownership structure, including constitutional documents (in close cooperation with the group’s ultimate beneficial owners)
• Maintain and review relevant KYC related internal policies and procedures
• Monitor and update KYC relevant documents in the company archive
• Coordinate with relevant internal stakeholders on the documentation requests from banks/new and prospective business partners
• Develop a KYC timetable/KYC requests overview

Due diligence of the group’s business partners and compliance risk assessment

• Performing due diligence on new and prospective business partners, requesting completed questionnaires and KYC documentation; review and verification of received documentation and making an analytical risk assessment; facilitate third party due diligence for high-risk business partners
• Ensure business partners are properly reviewed and regularly monitored, including Politically Exposed Persons and entities under sanctions list, in order to address negative activities that could impact the group
• Monitor PEP list and sanctioned entities
• Develop a due diligence workplan/flowchart
• Provide periodic reports on the risk assessment results to relevant stakeholders
• Review and update the Integrity Due Diligence procedure and cascade updates as necessary
• Closely coordinate with relevant stakeholders on the compliance risk assessment for new projects or contracts
• Perform vessel sanctions screening as requested by Fleet management
• Assist in compliance risk assessment projects

General

• Maintain accurate compliance records
• Coordinate with relevant stakeholders on the improvement and implementation of business partner onboarding and evaluation
• Update the group’s Watchlist and Blacklist and provide report to relevant stakeholders
• Assist the Compliance team in compliance awareness campaigns or trainings
• Assist the Risk and Internal Audit team in supplier audits, as necessary
• Perform such other duties and responsibilities as may be assigned or required by the Legal and Compliance Division.