Facilities Coordinator

1 week ago

Quezon, Philippines JLL Full time

Overview

A Facilities Coordinator is responsible for ensuring that a company's buildings, offices, and working environments are maintained, safe, and operational. This role involves coordinating day-to-day facility operations, managing maintenance requests, liaising with vendors, and supporting projects related to workplace improvements.

Responsibilities
  • Coordinate and schedule routine and emergency repairs for building systems (HVAC, plumbing, electrical, etc.).
  • Monitor facilities to identify maintenance needs and safety hazards.
  • Create and track maintenance logs.
  • Liaise with external contractors and service providers for cleaning, security, pest control, and repairs.
  • Obtain quotes, issue work orders, and ensure work is performed as agreed.
  • Maintain records and review contracts regularly.
  • Organize office moves, furniture installations, and workspace changes.
  • Maintain records of facility layouts and occupancy data.
  • Coordinate seating assignments and space reconfiguration.
  • Ensure compliance with local health and safety regulations.
  • Support implementation of emergency procedures and evacuation plans.
  • Conduct routine safety inspections.
  • Manage inventory of supplies, furniture, and equipment.
  • Order replacements and maintain stock levels.
  • Track assets and oversee equipment maintenance.
  • Assist with preparation of facility budgets and track expenditures.
  • Process invoices and maintain records of purchases and service agreements.
  • Prepare regular reports for management on facility status and improvements.
  • Respond to facility-related inquiries and service requests from employees.
  • Communicate updates about ongoing repairs, policies, or changes to building use.
  • Ensure effective communication between internal teams and external vendors.
  • Support facility projects such as renovations, installations, or relocations.
  • Coordinate timelines, contractors, and internal stakeholders.
  • Monitor project progress and report status.
Typical Requirements
  • Education: bachelor’s degree preferred.
  • Experience: 1-3 years in facilities, maintenance, administration, or related field.
  • Skills: Organization, communication, attention to detail, problem-solving, basic understanding of building systems.
  • Technical: Familiarity with facility/work order management software (e.g., CMMS), proficiency in MS Office.
Seniority level

Associate

Employment type

Full-time

Job function

Management and Manufacturing

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