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AR Assistant
4 weeks ago
Overview
The Accounts Receivable Assistant (AR Assistant) assists the Accounting Supervisor in monitoring and collecting accounts receivables of the company. He/she coordinates with the internal departments/units/clients and reconciles any discrepancies in the receivables.
AR Assistant reviews account information, corrects discrepancies, ensures that accounts are properly billed and that payments are timely collected. He/she prepares reports and collection analysis and assists management with its monthly and yearly strategies.
Responsibilities- Checks the accuracy and completeness of documents for Delivery items, such as; Stock Withdrawal Slips, Delivery Receipts, Sales Invoices, and Collection Receipts (Payments vs. System).
- Checks and Validates documents of Shipped Items.
- Responsible for Collection of Payments and Certificate Withholding Tax (if any) and Issuances of Receipts and investigate any variances in payments versus collectibles
- Ensures checks/PDCs received are in order namely; payee name, amount, date, signatures
- Encodes payments received from customers in the system and submits to the Accounting Supervisor for checking and safekeeping of checks and PDC.
- Ensures all confirmed/received documents are posted in the subsidiary ledger envelope (if manually done) and the same is posted in the system.
- Prepares Statement of Account (SOA) regularly based on the client’s credit term, monthly SOA for uncollectible accounts, sends it to the client for confirmation and makes follow-up after the prescribed period.
- Maintains Schedule of Certificate of Withholding Taxes 2307 & 2306 from Clients and ensures hardcopies are collected during monthly and quarterly payments.
- Submits and monitors long outstanding and hard-to-collect accounts, prepares SOAs, and demand letters (1st and 2nd) after which endorses to legal for next action
- Ensures that all accounts receivables are being collected and will not age more than 120 days after their approved credit terms.
- Analyze client payment behaviors, review existing credit terms to clients, sales returns
- Analyze uncollectible accounts for possible write-off
- Make recommendations for improving the collectible process and its internal controls
- Accommodates Internal Clients and caters to all queries about AR/SALES.
- Ensure correctness of dispatching items prepared by the warehouseman.
- Promptly call all clients that had overdue their account.
- Prepare Weekly Sales Report for Marketing.
- PMR Commission/ FER/ Meal Summary to be included in Payroll
- Monitor and Update Guaranteed accounts from the client with accounts receivable.
- Provides recommendations for system improvement, and process procedures.
- Compliance and Procedures, guidelines, and policies and perform another task that may be assigned from time to time.
- Monthly Sales Report
- Commission Report - Computation of Sales Commission
- Accounts Receivable Aging
- Monthly Summary of Sales Invoice
- Monthly Summary of Collection Receipt
- Must have at least 6 months experience in treasury and collections.
- Graduate with a bachelor\u2019s degree in business administration, Finance, or Accounting
- Keen to Details and Organize
- With good communication and interpersonal skills
- Fast Learner and Can work with less supervision
- Must be a team player.
