Administrative Specialist/Assistant

2 weeks ago


Manila, Philippines Perez, Sese, Villa & Co. Full time

Office Management

  • Supervise daily office operations and ensure smooth functioning of office activities.
  • Manage office supplies inventory and place orders as necessary.
  • Maintain and update office policies and procedures.
Staff Coordination
  • Monitor and evaluate administrative staff performance.
  • Coordinate schedules and workloads for administrative personnel.
Documentation and Reporting
  • Prepare, manage, and archive important documents, reports, and correspondence.
  • Handle payroll preparation, timekeeping, and employee records.
  • Assist in preparing financial and billing reports.
Communication
  • Serve as the point of contact between management, employees, and external clients.
  • Address and resolve employee or client inquiries and concerns effectively.
Compliance
  • Ensure compliance with company policies and government regulations.
  • Handle tasks related to permits, licenses, and organizational renewals.
Event Coordination
  • Organize meetings, conferences, and company events.
  • Prepare agendas, minutes of meetings, and follow-up on actionable items.
Educational Background
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
Experience
  • Minimum of 4-6 years of experience in administrative roles, preferably in a supervisory capacity.
Skills and Competencies
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and office management software.
  • Strong attention to detail and problem-solving skills.
  • Ability to work independently and within a team.
Specialized Knowledge
  • Experienced in processing Business Registration and Renewal of Business.
  • Knowledgeable in the Amendment of Articles of Incorporation.
  • Skilled in Incorporation and Closure of Business.
  • Capable of handling the transfer of Revenue District Office (RDO).
  • Proficient in processing Estate Tax.
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