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Administrative Manager/Supervisor

4 weeks ago

Cebu City, Philippines Accutemps Inc Full time

On-site - Cebu 1-3 Yrs Exp Bachelor Full-time

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Job Description

The Administrative Officer is responsible for supporting the day-to-day administrative operations of the company, including employee logistics, bill management, cost control, vendor coordination, and cross-functional support. This role suits a proactive, detail-oriented individual who can manage multiple responsibilities and contribute to efficient office operations.

Key Responsibilities:

  • Coordinate and arrange employee accommodations, transportation, and travel logistics.
  • Manage office supply inventory, procurement processes, and supplier coordination.
  • Liaise with contractors, repair services, and external vendors to support office facility maintenance.
  • Handle utility bills (electricity, water, internet, etc.) for both the company and employee dormitories.
  • Assist in processing other billing and payment matters as assigned by management, and coordinate with Finance for timely settlements.
  • Maintain records for office lease agreements, service contracts, and compliance-related documents.
  • Assist in petty cash handling, expense reimbursements, and monthly administrative expense reports.
  • Execute cross-department coordination tasks as directed by supervisors, ensuring timely and accurate completion.
  • Assist in preparing administrative budgets, conducting price comparisons, and executing purchasing procedures.
  • Oversee transportation and housing arrangements for staff, with a focus on cost control and service quality.
  • Submit regular administrative reports and proactively propose process improvement suggestions.
  • Perform other administrative tasks assigned by supervisors or department heads.
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • At least 1–2 years of experience in administration or office coordination.
  • Strong organizational, communication, and time management skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
  • High level of discretion and attention to detail when handling sensitive data.
  • Experience in bill handling, procurement, or vendor negotiation is a strong advantage.

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