Submissions Coordinator

PRIMARY OBJECTIVE Prepare and complete Capability Statement, Expression of Interest (EOI) submissions and pre-qualification questionnaires. Continuously coordinate with internal stakeholders to ensure that deliverable deadlines are met promptly and efficiently. Analyse, coordinate, write and develop tender response documentation incorporating the requirements of specifications, within timeframes. Coordinate and maintain marketing materials such as references, profiles, capability statements and other tender documents. REPORTING REQUIREMENTS Weekly with Estimating teams Pre-Tender meetings where required Report immediately any event that will significantly alter management expectations Attend bi-annual Performance Reviews with your Manager KEY AREAS OF ACCOUNTABILITY SAFETY Promote a positive safety culture. FINANCIAL/CONTRACT ADMINISTRATION Manage printing expenditure in line with marketing budget. PROCEDURAL Collaborate with Estimating teams during tender processes. Manage a database containing project and personnel information. Generate and update content for projects and personnel as needed. Maintain organised information and user-friendly templates. Enhance and refine company procurement documents continually. Engage professionally with individuals at all levels within the company and the industry, representing the organisation appropriately. Marketing / BUSINESS DEVELOPMENT / CLIENT RELATIONS Coordinate the entire process of creating Capability Statements, Expressions of Interest, and Tenders from start to finish overall layout and organisation of document in InDesign and Word Formatting of proposal documents including tables, graphs, images, brand compliance Coordinating and writing text from various team members Creation of general information responses for Tender Forms Edit CVs to be project specific. The design, graphics, data entry, production Final printing/binding/pdf collation of submission Coordination of submission delivery where required Estimating Assistance when required based on instructions from Estimating team: Development of preliminary Site Management Plan Development of preliminary Traffic Management Plan Development of preliminary Construction Management Plan Manage and update the "Supporting Information Library." Produce base documents for Project and Staff Profiles. Develop professional Post Tender Presentations and documentation for both internal and external use. Assist with internal requests, including providing informational material, internal communications, and handling ad hoc requests. PEOPLE Collaborate efficiently within the team. Respond promptly and comprehensively to queries from both internal and external stakeholders. Coach, mentor and develop staff, to build skill levels across the company and assist in career growth for team members. QUALITY Adhere to the Companys Management Systems. Create and update procedures relevant to role. Incorporate lessons learned and feedback to enhance future bids. Continuously seek opportunities and provide suggestions for enhancing the companys procedures and systems. Actively engage in Staff Satisfaction Surveys to monitor and enhance our work environment. ENVIRONMENT Promote a culture that fosters the companys values. QUALIFICATIONS, SKILLS, KNOWLEDGE AND EXPERIENCE Experience within a Building & Construction environment Understanding of staging and council restrictions and regulations Understanding of durations of each task in the project cycle Strong competence in Microsoft Projects Strong competence in PDF Illustrator softwares AutoCAD knowledge desirable Strong relationship building skills #J-18808-Ljbffr