Encoder/ So Processing Staff

Overview

Multiple administrative-focused roles are listed across locations in the Philippines. Roles include Administrative Assistant positions with responsibilities spanning general office administration, data entry, correspondence, scheduling, filing, bookkeeping basics, and supporting various departments. Some postings indicate flexible/hybrid work arrangements and opportunities for promotion, with various benefits noted. This refined description consolidates the core responsibilities and qualifications while removing irrelevant boilerplate and inconsistent formatting.

Administrative Assistant — Malabon / Ayala Alabang / Makati Area

Location: Malabon, National Capital Region; Ayala Alabang, South Metro Manila; Makati area (various postings)

Job Type: Full-time

Pay: Various (examples shown include Php 217,284 – Php 240,000 per year-equivalent ranges and monthly pay examples)

Key Responsibilities:

• Encode daily sales, manage client orders and company files; ensure traceability and no lost files.
• Maintain client and order databases; manage billing statements, accounts payables and receivables (where applicable).
• Prepare quotation letters and sales orders; gather inquiries and draft job orders.
• Assist with billing, invoicing, and basic bookkeeping tasks; manage filing systems and document control.
• Coordinate schedules, meetings, travel arrangements, and events; handle correspondence (email/phone) and greet visitors.
• Provide general administrative support to managers and departments; assist with data entry, research, and CRM usage where relevant.
• Maintain confidentiality of sensitive information; handle confidential documents and access controls.
• Monitor inventory, office supplies, and equipment; arrange for purchases as needed.
• Support human resources tasks such as onboarding, documentation, and HR-related inquiries as required.

Typical Qualifications:

• Bachelor’s degree in a business-related field or equivalent experience.
• 1+ year of administrative or office experience preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work under pressure, handle confidential information, and work on-site as required.

Notes:

• Some postings indicate hybrid work arrangements (in-office and remote days).
• Locations include Makati, Malabon, and Ayala Alabang – proximity and onsite requirements vary by role.

Administrative Assistant — General

Job Type: Full-time; Permanent

Responsibilities (examples across postings):

• Prepare and edit documents, reports, and presentations; maintain filing systems and data accuracy.
• Answer and direct phone calls; manage email communications; draft memos and correspondence.
• Coordinate meetings, book travel, prepare meeting materials, and take minutes.
• Support IT or operations teams where applicable; assist with project coordination and data entry.
• Handle basic bookkeeping tasks (invoicing, expense reports) and maintain vendor relationships.
• Manage office supplies, equipment, and facilities; ensure confidentiality and data protection.

Qualifications (examples across postings):

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office and/or Google Workspace; familiarity with CRMs is a plus.
• Ability to multitask, attention to detail, and problem-solving skills.
• Willingness to work onsite in specified locations (e.g., Makati, Malabon, Ayala Alabang) and/or in a hybrid setup.

What Locations Can I Find These Jobs In?

Locations mentioned include Makati, Malabon, Ayala Alabang, and surrounding areas within the National Capital Region.

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