Data Encoder/Office Staff

Overview

Data Encoder/Office Staff roles in the Philippines. Various postings include full-time, permanent, or paid training opportunities across different companies. Entries describe responsibilities in data encoding, data entry, filing, reporting, and coordination with teams such as Collection, Legal, and RMA/Logistics. Several postings indicate work-from-home options or on-site requirements, with salary ranges or pay-per-day figures noted in some listings.

Data Encoder/Office Staff

Job Description

Job Title: Data Encoder
Industry: Lending / Financial Services

Duties and Responsibilities

• Data Encoding & Updating – Encode client personal information, loan applications, payment records into the system; update accounts with payments, penalties, restructuring, and other adjustments.
• Excel Reports & Data Analysis – Prepare loan aging reports, collection sheets, and payment monitoring using Excel; use formulas, pivot tables, and validation tools for accurate reporting.
• Lending Software Operation – Process loan applications, disbursements, and repayments in the system; generate statements of account, amortization schedules, and client ledgers; review and validate loan documents for completeness; ensure contracts, IDs, and supporting files are properly recorded.
• Coordination with Collection Team – Provide updated client data and loan status for collection activities; share reports on overdue accounts and assist in tracking payments; encode results of collection efforts (promises to pay, settlements, partial payments).
• Coordination with Legal Team – Supply accurate account information and client records for accounts endorsed to legal; encode legal actions and case status (demand letters, filing, settlements); ensure all legal documents are properly logged in the system.
• Reporting & Management Support – Generate daily, weekly, and monthly reports for management; assist in audit preparation by ensuring accuracy of loan and client data.
• Data Security & Filing – Maintain strict confidentiality of client and company information; perform regular data backups and secure filing of records.

Qualifications

• At least 1 year of work experience in a lending company, financing institution, or related field.
• Proficient in Microsoft Excel (formulas, pivot tables, VLOOKUP, data validation, and reporting).
• Knowledgeable in lending software and financial systems.
• Strong attention to detail and high level of accuracy in data entry.
• Ability to work under pressure and meet strict deadlines.
• Good communication and interpersonal skills; able to coordinate with Collection and Legal teams effectively.
• Strong organizational skills with the ability to handle multiple tasks.
• A graduate of any business, finance, accounting, or IT-related course is an advantage or College Undergraduate.
• Must uphold confidentiality, integrity, and professionalism at all times.

Job Types

Full-time, Permanent

Benefits / Perks (examples from postings)

• Company events
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Other Data Encoder/Office Staff Listings

Data Encoder/Office Staff — ₱ - ₱ Y PCWORX IT Solutions Inc. (Posted today)

Job Description (sample)

• Encode necessary details to the ERP system; ensure documents are properly logged and transferred to intended recipients.
• QA of returned items; ensure custody of documents after receipt.
• Request advance/alternative replacements and manage warehouse buffer stocks.
• Inventory monitoring of disposal, buffer stock, and requisition.
• Answer inquiries regarding RMA documentation and ERP problems; perform general admin tasks and generate management reports.

Qualifications

• 1-year related work experience; graduate of IT or Business-related course preferred.
• MS Excel, MS Word, MS PowerPoint, MS Outlook; basic encoder knowledge.
• Pro-active, multitasking, strong sense of urgency, detail-oriented.
• Paid training; work from home option.

Other Notes

Multiple postings include roles titled “Data Encoder/Field Office Personnel,” “Office Data Encoder,” and “Data Encoder/ Back Office,” with varying pay scales and locations (e.g., Mandaluyong, Pasig, Panabo, Davao del Norte, Cebu, etc.).

Additional Job Postings (samples)

Data Encoder/Field Office Personnel — Posted today

Role includes document receipt/control, data encoding/cleaning, and shipment of documents to Central Office; qualifications emphasize SHS/college degree, 0-3+ years experience, typing speed, and basic computer skills.

Data Encoder/ Field Office Personnel — Posted today

Same responsibilities and qualifications as above with similar location and pay expectations.

Office Data Encoder

Typical responsibilities include accurately encoding data, maintaining records, basic clerical tasks, verifying data accuracy, and supporting office staff; qualifications include high school or SHS, basic MS Office skills, good typing speed, and attention to detail; pay ranges vary (e.g., Php 15,000 - Php 20,000). Benefits may include paid training and opportunities for promotion.

Location & Travel

• Location-specific postings mention Mandaluyong, Pasig, Mandaluyong/Metro Manila, Panabo, Davao del Norte, Cebu; travel requirements often noted as preferred or required.

What you can expect

These postings emphasize data encoding responsibilities, data integrity, confidentiality, and collaboration with various teams; some listings highlight work-from-home options, paid training, and opportunities for career growth.

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