Project Administrator

Project Administrator & Financial Operations Specialist Direct message the job poster from BruntWork Job Role Summary/Overview Join a growing construction company specializing in high-end residential and commercial projects as they scale from single to multiple concurrent builds. This role offers the opportunity to be the operational backbone of a dynamic construction business, implementing systems and processes that will directly impact project success and profitability. Job Highlights Monthly Rate : Approximately PHP 54,000 Schedule : Monday to Friday, 8:00am - 5:00pm, with 1 hour unpaid break | Sydney, AU Time Work Arrangement : Work from home Side note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process. Responsibilities Manage all client communications and inquiries, ensuring 24-hour response times across the entire project lifecycle from pre-start to aftercare Maintain email inbox to zero unread items daily and provide continuous progress reports to stakeholders Schedule and coordinate meetings with clients, designers, engineers, consultants, and subcontractors with adequate lead time Process all job costing allocations in near real-time and send invoices within 48 hours of work completion Match supplier invoices accurately within 24 hours and maintain up-to-date job profitability tracking Complete monthly financial reconciliations on an ongoing basis to provide real-time project financial visibility Organize and maintain all project documents, compliance records, and stage completion documentation Audit timesheets, variations, and costs to ensure 100% accuracy and compliance Schedule jobs with minimum 2-week advance notice, accounting for workloads and travel times Confirm and lock in commitments from subcontractors, suppliers, and materials well ahead of schedule Maximize utilization of Monday.com platform for document management, budget tracking, and project oversight Document all operational procedures and workflows, creating comprehensive SOPs for communication, financial, and operational tasks Establish quality control checklists and provide process improvement recommendations Support the implementation and optimization of Monday.com integration with Zapier and Make automation tools Requirements Proven experience in construction administration, project coordination, or similar role in the building industry Strong proficiency with project management software, particularly Monday.com or similar platforms (Buildertrend, Procore, Buildxact) Advanced skills in financial management software and job costing systems Experience with email management systems and inbox organization methodologies Proficiency in Microsoft Office Suite, particularly Excel for financial tracking and reporting Understanding of construction project lifecycles, compliance requirements, and documentation standards Experience with automation tools like Zapier or Make is highly desirable Experience in Australian construction industry regulations and compliance preferred Permanent work from home HMO Coverage for eligible locations Immediate hiring Reminder Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device. Seniority level Associate Employment type Contract Job function Project Management, Finance, and Administrative Industries Construction Referrals increase your chances of interviewing at BruntWork by 2x #J-18808-Ljbffr