Talent Acquisition Coordinator

Direct message the job poster from HelloConnect As a Talent Acquisition Shared Services Associate at our organization, your responsibilities include interview scheduling, drafting offer letters, sending pre-hire packet and other related hire documents, initiating background checks, and facilitating pre-boarding activities. Ensuring data accuracy, updating records, and reporting issues to the team are crucial aspects of your role. You'll collaborate with respective stakeholders to enhance the candidate experience, maintain confidentiality, and contribute to overall team goals. Additionally, you'll handle ad‑hoc processes and tasks to support operational efficiency. Job Description Facilitate candidate life cycle related to Candidate Experience administration such as offer administration, new hire packets. Facilitate talent acquisition administration and communication from candidate, interview schedule/invites, test administration, background checks and other relevant new hire/pre-boarding back end processes. Partner and collaborate with HR and Talent Acquisition teams on new hire updates and ensure proper reporting and documentation are updated accordingly. Responsible for document management related to recruiting/talent onboarding. Maintain TA new hire data and movement data in the system to ensure a high degree of data quality. Administrate digital applications such as DocuSign and other relevant document management. Ensure document archiving of all candidate related documents in the TA system. Ensure continuous alignment and improvement of TA processes and practices across the organization. Responsible for data reports, whenever applicable and relevant to scope. Participate in activities related to tasks such as training, audit, and creation and review of Standard Operating Procedure, when applicable. Keep the data updated and accurate in the relevant Hiring Tool/ERP system and correct data when needed. Perform other related tasks that may be required from time to time. Qualifications Bachelor's degree in Human Resources, Psychology, and/or related field. At least two (2) years of solid and comprehensive experience in a similar capacity. Experience and knowledge of HR processes, systems and tools within the various stages of the employee lifecycle. Proven skills in managing, understanding and executing Hiring/ERP systems and tools, database functionality and reporting. Proficiency in Talent/Onboarding and Employee Data Process administration/management. Knowledge and experience in Talent and Onboarding Administration. Experience with interview scheduling tools, background check vendors, and/or working experience in any related ATS/Hiring/ERP system. Excellent knowledge and experience in Microsoft Office (e.g., Excel, Word); Google Workspace is a plus. Experience working in a multicultural/matrix and shared services environment. Willingness and ability to proactively collaborate and communicate within the team and stakeholders. Ability to resolve conflict with integrity and demonstrate high confidentiality within the scope. Analytical ability to translate and communicate statistical data into action. Ability to work independently as well as in a team. Structured, accurate, systematic and committed to delivering within deadlines. Ability to take initiative and make sound judgments and recommend decisions. Result‑oriented mindset. Strong oral and written communication skills. Motivated to facilitate and contribute to the company’s growth. Work Setup Requirement Able to work hybrid. Able to work PST/EST, whichever is applicable. Able to work PH Holiday when necessary. Seniority Level Entry level Employment Type Full‑time Job Function Human Resources Industries Outsourcing and Offshoring Consulting Human Resources Services Administrative and Support Services Referrals increase your chances of interviewing at HelloConnect by 2x #J-18808-Ljbffr