Accounting Specialist

DUTIES AND RESPONSIBILITIES General Accounting Responsibilities Accurately record and summarize monthly company expenses. Encode and manage invoices and vouchers in a timely and accurate manner. Support the processing of company disbursements and related financial activities. Prepare and issue Statements of Account (SOA) and Official Receipts (OR) to clients and tenants. Assist in the collection and processing of rental payments, utility charges, and check payments. Maintain up-to-date records of rental and utility collections. Monitor and maintain Accounts Payable (AP) and Accounts Receivable (AR) to ensure proper tracking and reconciliation. Process and record payments to suppliers, brokers, and other service providers. Prepare and process employee payroll in accordance with company policies and government regulations. Assist in the preparation and filing of monthly government remittances and tax returns, including: BIR Form 1601-C (Withholding Tax on Compensation) BIR Form 1601-E (Expanded Withholding Tax) Monthly and Quarterly VAT filings Provide necessary documentation and support during internal and external audits. Assist in fulfilling bank-related requirements, including account documentation, reconciliations, and correspondence. Financial Reporting Responsibilities Prepare comprehensive financial reports including theBalance Sheet ,Income Statement , andStatement of Cash Flows . Monitor, manage, and reconcileAccounts Receivable (AR) andAccounts Payable (AP) to ensure accurate, timely, and complete financial records. PERFORMANCE STANDARDS 1. Accuracy and Timeliness Financial transactions are recorded accurately and promptly. Financial statements (e.g.,Balance Sheet ,Income Statement , andCash Flow Statement ) are prepared and submitted according to the reporting schedule. Accounts Payable (AP) and Accounts Receivable (AR) records are consistently updated and maintained. 2. Internal Controls All disbursements are supported by complete and properly authorized documentation. Checks and payments from tenants are accurately recorded, promptly deposited, and reconciled within1–2 business days . Monthly cash reconciliations are completed accurately and on time. 3. Collection and Billing Statements of Account (SOAs) are regularly issued to tenants/clients. Collection efforts are consistently performed, including timely follow-ups on outstanding balances. Achieve and maintain aminimum 90% collection rate for rental and utility payments. 4. Reporting and Documentation Supporting documents for all transactions are properly filed and organized. Financial and operational reports are generated with accuracy andno critical errors . 5. Government Filings and Compliance Compliance with all required government filings is consistently achieved, including: VAT returns Expanded Withholding Tax (EWT) BIR Forms 1601-C and 1601-E Payroll and allmandatory government contributions (SSS, PhilHealth, Pag-IBIG, etc.) are processed in full and on time. COMPETENCIES Bachelor’s degree inAccounting ,Financial Management , or a related field. Solid understanding ofbasic accounting principles and bookkeeping practices. Minimum of2 years of experience in bookkeeping and accounting, preferably in areal estate or property management company. Proficient inMicrosoft Excel andQuickBooks (or similar accounting software). Basic knowledge ofPhilippine tax regulations and compliance, including: VAT and Expanded Withholding Tax (EWT) BIR Forms such as1601-C ,1601-E ,2550M/Q Familiar with mandatorygovernment remittances and contributions (SSS, PhilHealth, Pag-IBIG, etc.). #J-18808-Ljbffr