Purchasing Officer

3 weeks ago

Muntinlupa, Philippines BestBuilders, Inc. Full time

Responsibilities

  • Sourcing, canvassing, procurement and delivery of materials, supplies, toolsequipment and services that are required for the operation of the company.
  • Sources and qualifies reliable suppliers and contractors who can provide the required resources (materials, equipment, tools, parts, supplies and services) at competitive cost, delivery and payment terms; recommends for their accreditation to the Management.
  • Evaluates received approved requisition from end users and ensures correctness/ completeness of the specifications, quantity and delivery requirement;
  • Prepares and sends request for quotations to accredited/ qualified suppliers/ contractors. Reviews and evaluates quotations, submits order placement recommendations and generates Purchase Orders for approval. Ensures PR to PO cycle time goal is met.
  • Releases approved Purchase Orders with price and terms and conditions based on agreement/ negotiation with suppliers/ contractors and gets acknowledgement and firm delivery/ completion commitment.
  • Monitors Open Orders (OOR) report and follows-up or expedites delivery/ project completion with suppliers/ contractors. Updates delivery schedule promptly to avoid/prevent aging orders.
  • Resolves delivery issues expeditiously with suppliers/ contractors on delays, discrepancies, short shipment, invoice problem, rejections and returns of goods, and others.
  • Evaluates and monitors the performance of suppliers and coordinates with end users and suppliers regarding areas of improvement.
  • Regularly interviews current suppliers/ contractors and meet new suppliers/ contractors to obtain information concerning product/ service, price, ability of supplier to product/ service, delivery lead time, new technology and other applicable market intelligence information.
  • Maintains suppliers, orders, payments and received stocks database file and performs visits/ audits to validate supplier/ contractor’s performance against set requirements and compliance to established quality requirements.

Prepares and submits weekly performance indices report and other historical spend and inventory information that management may require.

Qualifications
  1. Graduate of Engineering or any business related course
  2. Strong negotiation and communication skill
  3. Attention to detail, analytical thinking, organizational abilities, and relationship-building skills with suppliers.
  4. Proactive, motivated, and capable of making decisions under pressure while managing time effectively to ensure procurement processes run smoothly.
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