Administrative Assistant, Lead

Job Summary The Administrative Assistant Lead at the Weldon School of Biomedical Engineering serves as a key operational leader, providing advanced administrative support and overseeing daily workflows that are critical to the school’s academic, research, and outreach missions in West Lafayette and Indianapolis. This position is responsible for coordinating complex tasks, coordinating meetings with various faculty, staff, students, and constituents, conducting research and preparing reports, drafting and editing correspondence, maintaining financial processes and records (including Purchasing Card checkouts, reconciliations, travel arrangements, reimbursements, and invoice processing), and ensuring the smooth execution of departmental processes. The role requires knowledge of administrative systems and the ability to solve complex, non-routine problems that span multiple functional areas. The position also plays a vital role in supporting the Administrative Manager with the creation, dissemination, and execution of processes and policies, as well as evaluating for effectiveness and simplicity. Through effective communication, process improvement, and operational leadership, the Administrative Assistant Lead helps maintain the Weldon School’s reputation for excellence and supports its continued growth and innovation. This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. What You’ll Be Doing: Provide day-to-day administrative tasks, including assisting with meeting coordination and scheduling, special projects and events, PIs with needs for labs and special programs/projects, researching and drafting reports and correspondence, Concur/travel assistance, managing existing and ordering parking passes, assisting with financial processes and documents such as checking out Purchasing Cards, processing invoices, and personal reimbursements Support the Weldon School of Biomedical Engineering as the first point of contact for assisting guests, alumni, faculty, students, and staff with day-to-day inquiries, problem-solving, and finding solutions to problems that arise Providing backup to the Administrative Manager, Academic Administrative Assistant, and Program Administration Specialist in Indianapolis About Us At the Weldon School of Biomedical Engineering at Purdue University, we are changing the biomedical engineering field through education and research. Biomedical engineers innovate medical devices, advanced therapeutics and better healthcare diagnostics and delivery systems. We apply technical skills in engineering design and biological science to challenges in healthcare. At Purdue, we create exciting new spaces for experiential learning, clinical collaborations and discovery with global impact. For more information about our department, please visit: Biomedical Engineering - Purdue University What We're Looking For: Education and Experience: High school diploma/GED Minimum of two (2) years of experience in an administrative support role Skills needed: Administrative and operational skills Problem solving and critical thinking Communication and interpersonal skills Project and event coordination Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, etc.) Discretion and confidentiality Marketing and outreach, preferred Who We Are Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information Purdue’s benefits summary Purdue will not sponsor employment authorization for this position A background check will be required for employment in this position FLSA: Non-Exempt (Eligible For Overtime) Retirement Eligibility: Non-exempt Defined Contribution Plan EOE Purdue University is an EO/EA University #J-18808-Ljbffr