CONTRACTUAL_SAO_01SADOF-CONTRACTUAL-NHTO-2014_NHTO - Department of Social Welfare and Development

Overview

Supervising Administrative Officer (SAO) – National Household Targeting Office (NHTO) under the Department of Social Welfare and Development (DSWD) Central Office. Responsible for coordinating planning, organization, and execution of activities that provide essential support services to office operations, ensuring timely fulfillment of administrative needs for the NHTO Operations and Information Technology Divisions. Supervises the NHTO Administrative Unit, ensures documents undergo Complete Staff Work (CSW), prepares office documentation, assists in developing and implementing office policies, manages the Director’s schedule, monitors budget utilization, oversees procurement processes, and performs other tasks as assigned.

Place of Assignment

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Salary and Employment

SG 22 (Php 78,162.00) | Job Type: Contractual | Education: Bachelor’s degree relevant to the job | Experience: Three (3) years relevant experience | Training: Sixteen (16) hours of relevant training

Qualifications

CSC-Prescribed Qualification Standards

• Education: Bachelor’s degree relevant to the job
• Training: Sixteen (16) hours of relevant training
• Experience: Three (3) years of relevant experience
• None required

Preferred Qualification Standards

• Education: Bachelor’s degree relevant to the job preferably in administration, management, development studies, human resources and related fields
• Training: Sixteen (16) hours of relevant training in administration management (finance, procurement, records, quality management system, leadership, management, etc.)
• Experience: Three (3) years of relevant government service experience in administration (procurement, budget, quality management system, providing administrative/clerical support)
• None required

Job Description and Responsibilities

Job Description : Under the direction of the Director, coordinate planning, organization, and execution of activities that provide essential support services to office operations, ensure timely fulfillment of administrative needs for the NHTO Operations and IT Divisions. Oversee daily office functions, track directives and work plans, ensure compliance with quality management standards. Supervise the NHTO Administrative Unit, ensure CSW, prepare office documentation, assist in developing/implementing office policies, manage the Director’s schedule, monitor budget utilization, oversee procurement, and perform other tasks as assigned.

Functions and Responsibilities

• Assist in planning, organization, direction, and execution of division activities providing support services to office operations.
• Support the Head of Office in overseeing daily operations.
• Monitor and track directives, work plans, and performance contracts (PC) of the Head of Office/Bureau/Service.
• Assist in managing the office’s quality management system and ensure compliance.
• Exercise direct administrative supervision of NHTO Administrative Unit personnel.
• Ensure CSW for all Administrative Unit documents before submission to the Director.
• Prepare office documents such as correspondences, proposals, and other documentation.
• Assist in developing and implementing office policies and procedures as required.
• Provide regular updates/briefings to the Director on administrative matters.
• Coordinate with the Director’s Secretary to manage the Director’s schedule and meetings.
• Monitor the office budget utilization and financial management.
• Ensure procurement requests are endorsed to Procurement Service and items are delivered timely.
• Perform additional duties as assigned by superiors.

Job Outputs

• Activity Proposals
• Office Orders and related documents
• Work and Financial Plan
• Reportorial requirements required by regulatory OBSUs and agencies
• Assessment of office, team, and individual performance
• Other related tasks as assigned by the Director

Criteria for Evaluation

• Education: 25%
• Training: 10%
• Experience: 25%
• IQT: 25%
• Technical Exam: 15%
• Interview: 15%
• Total: 100%

Shortlisting

Initial: Obtain 80% of the maximum total score in Education, Training, and Experience. Final: Top five highest ratings with overall not less than 80%.

Application

Apply Now : Fill out the Job Application Form (JAF) and upload complete requirements in PDF (not exceeding 100 MB) on or before March 16, 2025, via the provided link.

1. Application Letter stating the position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of HRMSD.
2. Authenticated or photocopy of Transcript of Record.
3. Authenticated or photocopy of Transcript of Records or Certificate of Grades for Master’s Degree/Units earned, if applicable.
4. Photocopy of relevant Training/Seminar Certificates.
5. Certificate of Employment (COE) - required for work experiences outside DSWD Central Office.
6. Copy of Special Order or Certification indicating supervisory/management experience (for Division Chief positions).
7. Copies of Appropriate Eligibility (if applicable).
8. Latest Performance Rating or IPCRF; for private sector, use Certificate of Performance Rating if no rating.

Reminders

• NBIs clearance may be required if selected.
• Files should be PDF, not RAR or ZIP.
• Submit separate applications for multiple positions.
• Extensions or incomplete documents will not be entertained.
• All communications will be via email.

Data Privacy Policy

Personal information will be used for processing within DSWD and stored per the National Archives of the Philippines’ guidelines.

#J-18808-Ljbffr

---