Executive Sales Assistant

3 weeks ago

Philippines Yokly Full time

Executive Sales Assistant

Are you an organized, proactive, and detail-oriented professional with a flair for supporting high-performing sales teams? Do you thrive in a fast-paced environment where multitasking, accountability, and communication are key? If you're ready to be the right hand to our sales leadership, we want YOU on our team at Yokly

As an Executive Sales Assistant, you’ll play a crucial role in supporting our sales executives, streamlining operations, managing communications, and helping close deals faster. Join a dynamic and collaborative team where your skills directly contribute to growth and success

Key Responsibilities:

Calendar & Communication Management

  • Coordinate schedules and alert the executive of meetings, events, follow-ups, and deadlines.
  • Manage emails, texts, and LinkedIn communications to ensure timely follow-ups with clients and prospects.

Sales Support & Reporting

  • Assist with preparation of sales reports, proposals, contracts, and presentations.
  • Track and manage numbers, metrics, and data across sheets and apps with precision.
  • Maintain accurate records of KPIs and pipeline performance.

Lead & Client Management

  • Follow up consistently with leads and prospects via phone, email, text, or LinkedIn.
  • Organize and update client info and interactions in the CRM system.

Accountability & Coordination

  • Keep the executive accountable by providing regular alerts and reminders about upcoming responsibilities.
  • Coordinate remotely with clients for virtual meetings, document requests, and timely follow-ups.

Documentation & Admin

  • Maintain organized records of all sales activities and client communications.
  • Support daily operations and provide general admin support to the sales team.

Content Generation using ChatGPT

  • Use ChatGPT effectively to draft professional written content (emails, follow-ups, reports—not graphic design).

Qualifications & Requirements:

  • Experience: 2-3 years as a Sales Assistant, Executive Assistant, or in a similar administrative support role.
  • Tech Savvy: Proficient in CRM tools (like Salesforce or HubSpot), spreadsheets, MS Office, GSuite, and ChatGPT.
  • Strong Communicator: Excellent verbal and written English skills with a professional tone.
  • Highly Organized & Detail-Oriented: Able to manage multiple priorities and maintain accuracy in tracking data and follow-ups.
  • Team Player with Initiative: Proactive, reliable, and able to anticipate needs before they arise.
  • Work Schedule: Must be available to work the graveyard shift (11:30 PM – 8:30 AM Philippine Time).
  • Education: Bachelor's Degree

Tech Requirements:

  • PC/Laptop:Minimum 8GB RAM, Intel Core i3 (or equivalent), Windows 10 (Primary & backup equipment required).
  • Internet Connection: Stable LAN or Fiber connection with a reliable backup (Pocket WiFi or Mobile Hotspot).
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