Senior Coordinator, Cash Receipts

2 weeks ago

Manila, Philippines White & Case Full time
Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers and staff operating from more than 47locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary

The Senior Coordinator, Cash Receipts, is responsible for overseeing the accurate and timely application of incoming payments to customer accounts. This role requires a detailed-oriented individual with strong analytical skills to manage the cash application process, resolve payment discrepancies, and ensure proper reconciliation of accounts.

The Senior Coordinator will work closely with the Revenue Controllers team, Local Office Cashiers and other departments to streamline processes, improve efficiency, and maintain up-to-date financial records. The ideal candidate will have extensive experience in cash applications, proficiency in relevant accounting software, and a solid understanding of accounting principles.

Our Functional Area The Global Finance team is led by the Firm’s CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing payroll for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural and supportive team, where everyone’s contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength. Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging. In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm’s resources are being used efficiently. Duties and Accountabilities1

  • Post receipts to 3E: client payments to outstanding invoices, interoffice fund transfers, vendor refunds and payroll-related entries

  • Perform reversal and reapplication (if there is any) and provide attachment for every posted transaction

  • Perform Daily Reconciliation: Bank statement vs. 3E postings vs. Working file

  • Monitor Cash Receipts mailbox and ensure timely acknowledgement of requests

  • Handle any receipt inquiries, escalate critical issues for management

  • Support to implement process transition or scope expansion

  • Other adhoc tasks required by Supervisor, Manager and Stakeholders

Qualifications

  • Bachelor’s degree in finance or business-related courses

  • Highly proficient in MS Excel, Word, and Outlook 2016 (Intermediate MS Excel skills are a must like Pivot and Vlookup)

  • At least 3 years of extensive work experience in Cash Receipts process or related role

  • Working knowledge with Elite 3E or any financial software is a preference

  • Preference for work experience in General Accounting

  • Knowledge of Accounts Payable and Billing is a preference

  • Experience in a shared services industry or legal firm is an advantage

Essential Job Requirements

  • Excellent written and oral communication skills

  • Experienced working knowledge in Microsoft Word, Outlook, Excel, PowerPoint

  • Excellent interpersonal skills with the ability to balance being an individual contributor and a team player

  • Trustworthy in managing and handling confidential matters and information

  • Has a positive approach to daily task management and can quickly build confidence, respect and trust with others

  • Can remain calm under pressure and work with tight deadlines

  • Details and solutions oriented with a strong sense of urgency to proactively solve challenges

  • Excellent organization and coordination skills; comfortable managing priorities from multiple parties

  • Strong and consistent follow through capabilities

  • Proactive team player

  • Ability to work under pressure

  • Exceptional determination, self-motivation and interpersonal skills

  • Effective stakeholder management skills

Location & Reporting

  • This is role is based in Manila

  • This role reports to the Supervisor, Cash Receipts

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
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