Executive Assistant | Xero

2 days ago

Parañaque, Philippines Staffstream Full time

Overview

Are you an experienced EA with strong financial administration skills? We’re hiring an Executive Assistant who can balance high-level admin support with hands-on financial management using Xero.

The Opportunity at a Glance: We’re looking for a detail-oriented Executive Assistant to support a Director at an Australian accounting firm. This is a full-time, remote role for Philippine-based candidates, employed under a proper PH setup. To be successful, you must have prior experience in financial administration, proven Xero proficiency, and a background supporting clients or executives in the Australian market.

Salary information: The starting salary for this role is Php 50,000 gross monthly.

Note : This description retains original language and intent while presenting it in a clean, sectioned format.

Responsibilities
  • Provide executive support including calendar management, scheduling, travel coordination, and email correspondence
  • Handle financial administration tasks such as AP/AR, invoicing, reconciliations, and payment tracking in Xero
  • Assist with preparing financial summaries, cash flow tracking, and compliance-related activities
  • Navigate the ATO portal for basic compliance requirements and record-keeping
  • Prepare and edit documents, proposals, reports, and presentations for internal and client use
  • Ensure accurate data entry and maintain well-structured digital filing systems
  • Act as the first point of contact for clients, supporting professional communication and follow-ups
What We’re Looking For – You’re the Perfect Fit if You:
  • Have at least 2 years of experience as an Executive Assistant, Administrative Officer, or similar role within the financial services or accounting industry in Australia
  • Are highly proficient in Xero with a strong understanding of Australian accounting standards (non-negotiable)
  • Possess excellent financial administration skills, particularly in AP/AR, reconciliations, and reporting
  • Have strong Microsoft Excel skills including pivot tables, lookups, and conditional formatting
  • Communicate effectively in English, both written and verbal
  • Are proactive, organised, and capable of managing multiple tasks with minimal supervision
What Sets You Apart – You’ll Shine Even Brighter With:
  • Prior experience liaising directly with clients and senior stakeholders
  • Familiarity with additional accounting software or CRM tools
  • A calm, professional approach to changing priorities in a fast-paced environment
  • A growth mindset and willingness to expand responsibilities as the business grows
Work Schedule & Employment Terms
  • Php 50,000 gross monthly salary
  • Full-Time | Monday to Friday (6am to 3pm PH Time)
  • Remote role for Philippine-based candidates
  • Proper Philippine employment setup (not freelance or project-based)
Perks & Benefits from Day 1
  • HMO with 1 free dependent
  • Life insurance
  • Paid leave credits
  • Government-mandated benefits including 13th month pay
  • Work-from-home equipment provided
How to Apply

To apply, please submit your application via our careers page:

As part of your application, kindly include:

  • A 1-2 minute video introduction sharing your background and why you’re a great fit for the role ideally showcasing Xero experience in the Australian market

This helps us understand your communication style, financial administration expertise, and executive support skills beyond your CV.

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