Data Solutions Associate

3 weeks ago

Muntinlupa, Philippines SGS Full time
Data Solutions Associate (DSA) (with experience in SAP and invoicing)

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Responsibilities
  1. Order management
  2. Create and manage client invoices (outgoing invoicing) in SAP System - Invoicing SCS Pallet business (RCA-business)
  3. Review, process, and administer incoming invoices
  4. Communicate with stakeholders in Hamburg and Katowice
  5. Maintain and update internal databases and systems, e.g., customer master data creation, order entry
  6. Provide general administrative support to the team
  7. Assist with document handling and filing
  8. Ensure the correct and timely checking of technical and financial documents and send feedback to concerned parties
  9. Vendor creation with SharePoint and communication with vendors for data collection
  10. Order office supplies and materials, including non-listed and consumables
  11. Process orders, follow-ups, and routines
  12. Accurately encode technical and financial documents into the database
  13. Distribute nominations to affiliates and monitor confirmations
  14. Check vessel port traffic status and assist affiliates with queries
  15. Review draft inspection reports and invoices for errors
  16. Investigate non-payment issues and resolve them
  17. Record incoming vessel data and generate reports
  18. Prepare and submit statistical reports to clients
  19. Maintain database integrity for credible reports
  20. Provide feedback and suggest document revisions
  21. Follow up on document submissions for billing
  22. Participate in meetings and suggest process improvements
  23. Report any integrity breaches or improper payments
  24. Perform additional duties as assigned to improve operations, including supervising or participating in special projects
Qualifications
  • Commercial or administrative background (e.g., office clerk, administrative assistant, etc.)
  • Proven experience in an office or administrative role, ideally in finance or HR support
  • Solid understanding of invoice processing and accounting workflows
Skills & Tools
  • Outlook, MS Office, SAP, Oracle, iProc, SharePoint
  • Willing to be assigned in Alabang
  • Flexible hybrid setup (Dayshift/Midshift) with potential for daily onsite reporting
Job Location #J-18808-Ljbffr

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