Legal & Administrative Officer (Project-Based)

4 weeks ago

Laguna Philippines Ivoclar Vivadent, Inc. Full time

About the role Ivoclar Vivadent, Inc. is seeking a skilled Legal & Administrative Officer to join our team. This role will play a crucial administrative and legal support function, assisting our organisation in achieving its objectives. Job Responsibilities Implement the defined framework of the companies’ compliance, including its processing, monitoring, controlling, reporting, and adequate documentation. Coordinate with PEZA for the registration of new businesses, documentation for incentive availment, and the acquisition of necessary permits and certifications. Liaise with government agencies, including but not limited to PEZA, SEC, and LGUs, to submit and update all required legal registrations of the company. Provide support on legal matters and coordinate with legal counsel to draft Board Minutes and issue Secretary’s Certificates for various legal requirements. Maintain accurate records of Board Meetings, certifications, and other legal and administrative company documents. Organize and manage the electronic filing system for all legal documents. Lead the preparation of documentation required for the Annual General Meeting (AGM). Record, transcribe, and distribute meeting minutes. Write, edit, and analyze corporate documents, incoming memos, submissions, and reports. Conduct research, assemble and analyze data to prepare reports and documents. Coordinate with legal counsel for the review and validation of contracts and other legal documents. Job Qualifications Bachelor's Degree graduate in Business Administration, Management, Legal Management, Accountancy, Marketing, or equivalent. 2-3 years of experience in a legal or administrative support role, preferably within a corporate or professional services environment. Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines. Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels. Proficient in the use of the Microsoft Office suite and other relevant software applications. Attention to detail and a high degree of accuracy in your work. Proactive and adaptable, with a willingness to learn and take on new challenges. Preferably, applicants must be willing to work in Cabuyao, Laguna (Temporarily until transfer to Lipa in Q2 2026). Applicant must be residing in Lipa City, Batangas (Malvar, Lipa, Tanuan, Sto. Tomas) or neighboring cities (Cabuyao, Calamba, San Pablo) and willing to work in Lipa City, Batangas, in Q3 2026 (New Company Location by 2026). What we offer At Ivoclar, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, you will have access to a range of benefits, including: Professional development opportunities Opportunities for career advancement About us Ivoclar Vivadent is one of the world’s leading-edge dental companies, supporting dentists, dental technicians, and dental hygienists both professionally and personally in fulfilling their passion and purpose: to ensure that people have the best possible oral health and quality of life , today and in the future. Started in 1923, Ivoclar's integrated solutions are helping improve the state of oral health throughout the world, and working towards one shared mission: Making People Smile. If you are excited about the prospect of joining our team, we encourage you apply now. #J-18808-Ljbffr

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