Legal Specialist/Assistant

4 weeks ago

Makati, Philippines Alterations Plus Group of Companies Full time

Responsibilities

  • Transcribe and proofread legal documents
  • Accurately file documents with the court ahead of deadlines
  • Process third party Lawyers
  • File, organize, scan, copy and fax legal documents in a timely manner
  • Answer phone calls, take notes/messages and redirect calls when appropriate
  • Schedule court depositions, hearings, and other meetings
  • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
  • Coordinate with Corporate Secretaries regarding document requests and pending cases
  • Attend external meetings or court hearings
Asset Management
  • Maintain and monitoring and safekeeping documents related to Legal Matters
Executive Administrative Support
  • Perform administrative support functions such as, creating reports, and drafting correspondence for Audit Legal, Accounting Legal and HR Legal.
Others
  • Schedule and prioritize activities to meet the legal needs. Develop effective working relationships with Staff and other persons related to the Company.
Daily Report
  • Monitoring on the legal concerns assigned by the Immediate Superior
  • Read emails and answer correspondence on a professional way
  • Update the Immediate Superior for any issues that need immediate approval
  • Oversee tasks being assigned by the President
Weekly Report
  • Weekly Accomplishment Report to be submitted every Friday
  • Attending MANCOM Meeting every Monday
Monthly
  • Consolidation of all reports, updates on Special project or tasks assigned by the Immediate Superior. To be submitted every end of the month .
Others
  • Additional reports that requires by the Immediate Superior.
Education and Experience
  • Associates degree in Business Administration or equivalent
  • Previous legal experience is a plus
  • Knowledge of administrative practices and procedures, data management methods, basic accounting practices and human resources practices
  • Proficient computer skills
  • Working knowledge of relevant software programs
Key Skills and Competencies
  • Documentation Skills
  • Time Management and Organizational Skills
  • Supply Management
  • Telephone Skills
  • Office experience
  • Verbal and written communication skills
  • Internal communications
  • Client relationships
  • Integrity and discretion
  • Computer skills, including case management software
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